Responsibilities
- Within assigned authority, the incumbent
will be responsible for providing assistance with the monitoring,
coordination, and timely implementation of all ROEA financial related
functions in conformity with United Nations (UN) Financial Rules and
Regulations and UNODC established policy and procedures.
- Assist in assessing and improving
existing operating policies and procedures in the area of financial
resources management at ROEA, ensuring compliance with relevant UN
Financial rules and regulations, UNODC internal polices and guidelines,
donor requirements, etc., safeguards of assets, and accurate financial
reporting in accordance with IPSAS.
- Assist with substantive support to
headquarters (HQ) in developing and implementing new accounting
systems/standards/policies.
- Provide support in monitoring,
reconciling and clearing ROEA’s vendor accounts on an ongoing basis and
perform periodic direct Accounts Payable (AP) confirmation/reconciliation
with major vendors (e. g. ticket agent) ensuring proper vendor relations
and retention of audit trail; follow up on outstanding open items
(payables, advances, and other recoveries) ensuring timely settlement.
- Certify that proposed obligations or
expenditure for services, facilities’ supplies, equipment, and personnel
related, are in accordance with the Financial Regulations and Rules of the
UN, donor requirements if applicable, and corresponding approved allotments.
- Assist in reporting to HQ on year-end
closing-related requirements in accordance with relevant closing
guidelines and communications, ensuring provision of timely and accurate
information.
- Monitor and advise ROEA Programme
Officers/Coordinators on the financial status of Project/Programme
(including status of budgets and related contributions, commitments,
receivables/payables items, paymaster advances, travel advances/expense
reports, and UNDP financial authorization and eIOVs; and other Umoja
related troubleshooting).
- Manage timely and accurate registration
of banking details for vendors and third parties; vendor invoices with
adequate supporting documentation; and other payment items.
- Collaborate with other UN entities and
ROEA Programme Offices on finance related matters, including status of
service provision, settlement of invoices, billings for service costs, and
balance reconciliations. Coordinate the timely reconciliation of UNDP
eIOVs in the relevant application upon HQ’s notification; take appropriate
follow up actions with UNDP as required.
- Monitor the status of travel requests,
travel advances and expense reports on an ongoing basis, ensuring timely
submission and closure of all travel related items in accordance with
established rules and regulations.
- Review all documentation relating to
paymaster advances ensuring adequate and complete documentation with
signatory and IDs in place and timely closure of the advance in accordance
with the established guidelines.
- Provide work coordination, guidance,
monitoring and training, to relevant ROEA staff on financial policies and
procedures, particularly in the area of payments.
- Contribute to the ongoing assessment of
payment processes and controls. Identify bottlenecks, liaise with
management, relevant HQ divisions/sections, and service providers for
solutions. Draft payment related correspondence and internal procedural
directives.
- Review information and reports (such as
status of open commitments and expired grants) provided by HQ as well as
information in the SAP system (Umoja) and take appropriate follow up
actions by coordinating with all relevant stake holders to ensure data integrity.
- Contribute to the preparation,
consolidation and monitoring of ROEA’s overall budgets, including
providing assistance to programme/project managers on their specific
budgets.
- Contribute to the preparation and
submission of financial reports (semi-annual and annual project progress
reports, and ad hoc reports to donors, etc.).
- Assist in responding to internal/external
audit information requests /queries/observations and follow up
on/implement audit recommendations.
- Assist in monitoring activities relating
to overseeing the budgeting, recording, reporting, and compliance
monitoring of EU funding arrangements.
- Undertake finance support missions to
UNODC Programme Offices, as required.
- Contribute to the collection and analysis
of data as well as identification of trends or patterns and provides draft
insights through graphs, charts, tables and reports using data
visualization methods for data-driven planning, decision-making, presentation
and reporting.
- Perform any other work-related duties as
required.
Competencies
- Professionalism: Has
ability to identify and resolve budgetary problems and identify sources
for data collection. Demonstrates a good knowledge of internal control
principles and mastery of financial principles and practices. Has ability
to apply rules and regulations in work situations. Has conceptual
analytical and evaluative skills to conduct independent research and
analysis. Has ability to analyze and interpret data in support of
decision-making and convey resulting information to management. Has
ability to identify issues, formulate opinions, make conclusions and
recommendations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns; shows
persistence when faced with difficult problems or challenges; remains calm
in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all
areas of work.
- Planning & Organizing: Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts
priorities as required; allocates appropriate amount of time and resources
for completing work; foresees risks and allows for contingencies when
planning; monitors and adjusts plans and actions as necessary; uses time
efficiently.
- Accountability: Takes
ownership of all responsibilities and honours commitments; delivers
outputs for which one has responsibility within prescribed time, cost and
quality standards; operates in compliance with organizational regulations
and rules; supports subordinates, provides oversight and takes
responsibility for delegated assignments; takes personal responsibility
for his/her own shortcomings and those of the work unit, where applicable.
Qualifications
Education
- Advanced university degree (Master’s
degree or equivalent) in accounting, business administration, finance or
related field. A first-level university degree in accounting, business
administration, finance or related field, in combination with two additional
years of qualifying work experience may be accepted in lieu of the
advanced university degree. A first-level university degree and no
experience will be accepted for candidates who have passed the Young
Professionals Programme Examination (YPP), the United Nations National
Competitive Recruitment Examination (NCRE) or the General Service to
Professional Examination (G to P).
Work Experience
- A minimum of two years of progressively
responsible professional experience in accounting or auditing with proven
experience on process reviews and improvements for finance operations and
drafting policy papers OR the successful completion of the Young Professionals
Programme Examination (YPP), the United Nations National Competitive
Recruitment Examination (NCRE) or the General Service to Professional
Examination (G to P), is required. Experience with International Public
Section Accounting Standard (IPSAS) is desirable. Experience in data
analytics or related area is desirable. Work experience with Enterprise
Resource Planning (ERP) systems, e. g. SAP/Umoja is desirable.
How To Apply