Job Title: Administrative Assistant
Hiring Organization: Aga Khan University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full Time
Salary: KES
Date Posted: 05/28/2024
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university, with 13 teaching sites in 6 countries over three continents. An integral part of the Aga Khan Development Network, AKU provides higher education in multiple health science and social science disciplines, carries out research pertinent primarily to low- and middle-income countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards. It has almost 2,500 students and 14,000 staff. The University is both a model of academic excellence and an agent of social change. As a leading international institution dedicated to excellence and change, AKU operates on the core principles of quality, relevance, impact, and access.
The
Institute for Human Development (IHD) is dedicated to the pursuit of knowledge
with direct relevance for policies, programs, and practices that enhance life
experiences at all stages of human development. In its foundational years, the
Institute seeks particularly to become a visible instrumental force, locally as
well as globally, for advancing knowledge about the earliest years of
children’s development and for harnessing such knowledge for the purpose of
shaping policies and interventions that ensure a strong start in life for all
children wherever they may live.
Job
Summary
To
support the Project Coordinator with administrative tasks and processes, for
effective and efficient operations. We are looking for an administrative
assistant to provide administrative support to WLA project activities.
Responsibilities
Provide
high-level administrative assistance to the Project Coordinator.
Raising
payment requests with all the required documentation.
Compiling
project documents such as quarterly work plans and following through to make
sure all the support needed is mapped and provided appropriately.
Organizing,
scheduling, and taking minutes of necessary meetings with various teams and
following up on the execution of action points.
Flagging
action items requiring the immediate attention of the Project Coordinator.
Facilitate
procurement of Project materials, services, and equipment in liaison with admin
team including keeping track of all the requisitions made and their status.
Support
with any other duties as assigned by the Project Coordinator.
Requirements
A
bachelor’s degree in business management, commerce, project planning, and
management, or a related field with at least 2 years of experience as an
Administrative Assistant and/or
A diploma
in business management, commerce, project planning, and management, or a
related field with at least 4 years of experience as an Administrative
Assistant/ Office Manager/ Scheduling Coordinator/ Project Coordinator.
Relevant
Experience.
Experience
in coordinating or supporting research projects.
Experience
in drafting and presenting basic project reports.
Proficient
with Microsoft Office and familiarity with online document storage platforms
such as OneDrive and Dropbox.
Experience
working in a multicultural setting.
Personal
Characteristics
Excellent
inter skills and communication skills and a meticulous approach to
documentation.
Fluency
in English and Kiswahili.
Ability
to work with minimal supervision and meet tight deadlines.
Self-starter
with the ability to work in a fast-paced environment.
Flexibility
and adaptability.
Time
management skills.
Creative
problem solver.
Strong
attention to detail/listening skills.
Excellent
computer literacy.
Organizational
and planning skills.
