Job Title: Project Coordinator
Hiring Organization: African
Academy of Sciences
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Research
Job Type: Full
Time
Salary: KES
Date Posted: 04/25/2024
In 1000 characters or less, state the position’s overall purpose
or objective, highlighting the general functions the position is responsible
for and articulating what the position is expected to accomplish.
CARE (Cooperative for Assistance & Relief Everywhere) International is a
leading global humanitarian and development organization dedicated to fighting
poverty and gender inequality in more than 95 countries. Founded in 1945 as a
U.S.-based organization providing aid to European war victims, CARE
now has more than 75 years of experience assisting and empowering the most
vulnerable people and communities in their local context.
CARE works for a world without poverty, in which rights and dignities are
guaranteed and in which all people have the opportunity to realize their human
potential. CARE is sensitive to the realities of the cultures in which people
live, work, and raise their families, and tailors its assistance programs to
support vulnerable people as effectively as possible.
CARE International in Kenya (CIK) has been working in Kenya since 1968, and
currently implements major programs in 20 out of the country’s 47 counties,
reaching and assisting approximately 2 million people per year.
Job Summary
The Project Coordinator provides support at all stages of project
planning, implementation, coordination, and reporting. The primary
responsibility will be to ensure that the project produces the results
specified in the project document to the required standard of quality and
within the specified constraints of time and cost.
Under the supervision of the joint Heads of Programs from CARE and WWF-Kenya,
the Project Coordinator will collaborate and coordinate with relevant
government counterparts, relevant CARE and WWF-Kenya staff, community leaders
and rightsholders, private sector and other relevant stakeholders. The
incumbent is expected to exercise full compliance with CARE programming,
financial, procurement and administrative rules, regulations, policies, and
strategies, as well as implementation of the effective internal control
systems.
Responsibilities and Tasks
This section describes the major responsibilities and principal
tasks the position is responsible for. Listing the responsibilities in
the order of importance and stating the estimated percentage of time the employee
should spend on each responsibility during a typical year.
Organization and Management
- Participate in
governance committee to serve as the link between the project and the
global and country level leadership of the program.
- Work closely
with the global alliance team to ensure coordination, technical support
and collaboration with the wider alliance programming.
- Prepare regular
progress reports in line with reporting schedules, as well as any other
reports requested by CARE-WWF Alliance, donor, Government and or other
stakeholders.
- Develop Terms of
Reference (ToRs) of and supervise relevant consultants and provide quality
assurance.
- Support timely
recruitment and procurement of quality services and equipment and
implementation of project activities in line with applicable CARE rules
liasing with a cross organization project team, regulation and standards;
- Timely planning
and implementation of the project activities
- Support the
administration of financial resources for achieving results in line with
the outputs and activities outlined in the project document and annual
work plan;
- Undertake timely
actions to respond to any project deviation or delays, informing donor and
partners.
- Review and
ensure technical soundness and cost effectiveness of project
- activities.
- Coordinate
progress and update meetings with the various stakeholders and project
management unit.
- Represent the
project at technical meetings and other appropriate fora in coordination
with line supervisor.
- Support to
monitor projects’ risks and issues and update the status. Monitor and keep
track of project implementation progress and project risks.
- Support
preparation of final project report and all other requirements for the
project auditing and closure of the project as per CARE and WWF Alliance
standard procedures.
Delivery of project results
- Support the
establishment of monitoring frameworks and provide on-going feedback and
technical backstopping and regularly monitor progress towards the
identified indicators.
- Support the establishment
of monitoring frameworks and provide on-going feedback and technical
backstopping and regularly monitor progress towards the identified
indicators.
- Oversee and
monitor implementation of work plans and budgets for all project
activities.
- Ensure that the
project produces the results (outputs) specified in the project document
to the required standard of quality and within the specified constraints
of time and cost;
- Monitor the
project expenditures, commitments and balance of funds under the project
budget lines, and draft project budget revisions in accordance including
the reporting on project funds and related record keeping.
- Support
conformity of results with the Project Document and CARE rules and
procedures through budget preparation and management, planning and general
monitoring of the project.
- Manage delivery
of results by using up-to-date best practices and know-how in relevant
subject areas and accordingly plan delivery of resources for the
performance year.
- Review
professional performance and document implementation processes and results
through project-based professional reports.
- Prepare
requisitions requests and ensure continuous delivery updates on financial
delivery performance;
- Liaise with the
contracted consultants and other project staff on financial
- management of
the project activities, including monitoring project financial expenditure
and transactions;
Policy and Technical Advice
- Contribute to
policy briefs, strategic notes, discussion papers on emerging climate
change adaptation related issues to influence the Government and other
stakeholders;
- Map on a
consistent basis the climate-related development issues, covering the
situation and strategic opportunities
- Support the
government with analysis and substantive research into national adaptation
planning, and other major national and local development issues.
- Support to
provide policy advice on the on-going policy development on climate change
adaptation and advocating for the optimal design and sequencing necessary
for enhancing the existing legal framework and institutional
strengthening.
- At least 5 years
of relevant professional work experience on issues related to climate
change, natural resources management, community development and/or
entrepreneurship.
- Developed
planning and organizational skills; ability to handle planning, budgeting
and management of multiple concurrent workstreams.
- Sound
understanding of participatory development or conservation strategies,
including women, youth and community empowerment.
- A compelling
verbal and written communicator of complex ideas with excellent
presentation skills
- Experience with
integrated programs that involve multiple organizations and both
conservation and development outcomes.
- Experience
managing a project and a team requires.
- Proven
experience and knowledge of Kenya and/or Tanzania’s the countries
institutional framework and policies related to climate change and natural
resource management.
- Experience
working and coordinating with multi stakeholders including the government,
- NGOs,
consultants, private sector, and CSOs.
- Knowledge of
relevant UNFCCC, COP-decisions, and national commitments under
- international
conventions
- Experience
related to climate change, water resources management, ecosystem
restoration and biodiversity conservation.
- A critical
thinker about interrelated systems.
