Job Title: Programme Assistant
Hiring Organization: Act
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 04/01/2024
Job Summary
Act! is
seeking to recruit a Program Assistant – Kenya Devolution Programme to assist
program technical activities under the Responsive and Accountable Governance
Platform. As a technical person, the Programme Assistant will have significant
contact and interaction with Act!s partners / sub-award partners, other
non-state actors, government agencies and line ministries as is necessary to
deliver Programmatic responsibilities effectively.
Key
Responsibilities
Programme
Planning and Management
- Assist
in developing detailed programme work plans, including activity
descriptions and timelines, and manage the implementation of these
activities to ensure the program’s activities and outputs are executed on
time and to adequate quality standards.
- In
collaboration with the Program Officers, conduct follow-up meetings and
coordination through in-person and virtual sessions with partners in
reporting, strategic planning, advocacy, communication, and building
coalitions and networks.
- Assist
in tracking the program’s progress and changes to the activity plans where
appropriate, providing a full rationale for these changes in each case,
and making changes to the activity plans where appropriate.
- Ensure
good relations are maintained with the program’s beneficiaries, partners
and donors.
- Keep
abreast of new or evolving knowledge, methodological or developmental in
devolution that relates to the scope of Act! Programme activities.
Monitoring,
Evaluation Reporting & Learning
- Participate
in setting programme targets in line with the overall strategic goal of
the programme.
- Participate
actively in contributing to the documentation of “success stories” and
other anecdotal information to enhance the overall quality of performance
reports to the donors.
- Share
information and lessons learnt with other program staff, among other
things, by writing brief occasional papers for uploading to the website
and conducting internal seminars.
- Prepare
monthly, quarterly and final narrative reports.
Networking
and Representation
- Establish
and maintain regular contact with beneficiary groups and partner
organisations, and liaise and co-ordinate with the appropriate government
bodies whenever appropriate to ensure successful project progress
- Represent
Act! and program at meetings, forums and processes to stay up to date with
unfolding events or issues that ensure that the program team is well
appraised on such events or issues.
Financial
Management
- Assist
in budget preparation in line with project proposals.
- Preparation
of documents to facilitate payments of consultants and procurement of
goods and services for programme implementation;
- Prepare
indicative budgets for all planned new work.
- In
consultation with the grants/finance officers track budgets to ensure
compliance with Act! and donor funding guidelines and requirements.
Qualification,
Experience and Skills:
- Bachelor’s
degree in development studies, governance/politics, public policy, or
related field or any other related fields.
- A
Master’s degree in relevant study areas will be an added advantage.
Experience
- At
least 2 years relevant work experience in programme management and
familiarity with the political, economic and social context of Kenya
Essential Skills and Competencies
- Understanding
of the democracy and governance programming and experience working with
civil society
- Experience
working with devolution management bodies, capacity building, training,
drafting of policies, outreach and engagement of key stakeholders will be
an added advantage.
- Strong
analytical and report writing skills as well as excellent presentation and
facilitation skills.
- Excellent
organization and coordination skills.
- Good
interpersonal and communication skills.
- Self-driven
and able to deliver results with minimum supervision.
- Ability
to work in a multi-disciplinary and multicultural environment and with
partners at all levels.
- Willingness
to travel extensively within the country, work extended periods in the
field and interact effectively with partners and willingness to learn new
approaches.
- The
candidates for this position must be fluent in written and spoken English
and Kiswahili.
- Highly
proficient in Ms Word, Excel, Access, Power-point and the use of Internet
for research.
How to
Apply
If you
meet the requirements as contained in the position description, please submit
(1) a detailed and current CV; (2) an Application Cover Letter demonstrating
why you qualify for the position and three referees including their most
current contact details. All applications should be submitted electronically to hr.admin@act.or.ke quoting
the reference number (ACT/PA-KDP/02/2024) and position on the e-mail subject
line. Only candidates shortlisted for interviews will be contacted.