Senior Portfolio Assistant Job in Kenya

 Job Title: Senior Portfolio Assistant

Hiring Organization: World Bank
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Financial Services
Job Type: Full Time
Salary: KES Competitive
Date Posted: 03/14/2024

IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2023, IFC committed a record US$43.7 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises.

The Manufacturing, Agribusiness & Services (MAS) Industry Group plays an important role in supporting IFC’s strategic priorities, covering investments in global manufacturing and services, agribusiness, health, and education. MAS sectors play a critical role in providing goods and services to consumers, addressing core needs, creating jobs, contributing to government revenue and stimulating growth. In IFC’s client countries, these sectors can account for as much as 80% of overall economic activity and can account for up to 90% of employment activity, particularly in the poorest countries.

The Central Operation Unit of MAS Industry Group is seeking to recruit a Senior Portfolio Assistant to support investment staff in the supervision and management of IFC’s investment portfolio, business processing, operation and strategy in the region. The incumbent will be an integral member of a team of Investment Officers (IOs) and Investment Analysts (IAs) working under the oversight of the Regional Industry Head of Operations (RIHO).

The duty location for this Senior Portfolio Assistant position will be Nairobi, Kenya or Johannesburg, South Africa.

Duties and Accountabilities

  • Analytics Support and Data Collection:
  • Provide analytical support to the RIHO by extracting data from management information systems (MIS) and preparing materials for the regular analyses and presentations to unit management for portfolio reviews including, portfolio changes and trends, issues, risks, economic capital, profitability, loan loss reserves, and compliance.
  • Perform research, desk information gathering, and data analysis as requested by the RIHO related to the department’s operations and strategies.
  • Collect, consolidate, and ensure consistency of data from different sources, including from IOs and IAs.

Equity Investments:

  • Keep track of equity sales plans and assist in the preparation of semiannual updates of IFC’s Equity Sales Plan.
  • Assist in preparing dividend reports / annual dividend projections in close coordination with portfolio teams, CFA and Equity Management Desk.
  • Analyze equity risk/return performance of the profit center as needed.
  • Assist in preparation of quarterly equity valuation list and in the follow up with Portfolio Officers on the timely update of equity valuations and equity ratings.
  • Prepare equity valuation variance report.

Credit/equity ratings and loss reserves:

  • Track and assist in monitoring and ensuring the timely completion of updated risk ratings and related documents for all the portfolio companies as required under the Investment Risk Platform (IRP), Credit Risk Ratings (CRR – for fund investments) and loan loss reserves.
  • Assist in preparing the Credit Watch List, in coordination with Portfolio Officers.
  • Prepare IRP migration report.
  • Assist in analyzing the Arrears report and follow up with clients to ensure timeliness payment.

Project Handovers and Closures:

  • Ensure adequate completion of project handover processes when needed. Identify projects that are candidates for closure in IFC’s systems and follow up with Portfolio Officers and provide guidance to portfolio teams on conditions for closing.

PA network:

  • Foster the network of Portfolio Assistants and Portfolio Analysts of other regional industry groups.


  • Provide leadership in tracking compliance with documenting procedures relating to nomination, apportionment, indemnity and resignation of directors, including maintaining IFS Directorship Database and following up on the timely submission of back-to-office reports and Annual Director’s reports.

Knowledge/Best Practice:

  • Provide knowledge management and retention application of best practices and IFC standards across the Unit. Act as all-around portfolio support/helpdesk on policies, procedures, and best practices.

Client Survey:

  • Coordinate the compilation of the Department’s data pertaining to IFC’s Client Survey.

Cash Monitoring:

  • Monitor cash transactions of the Unit (debt service, dividends, fees, equity sales proceeds, etc.) and support the team’s effort in the collection, analysis and reporting of profitability indicators.

Data quality/IT:

  • Resolve data quality issues in IFC systems, checking equity valuations entries, ensure consistency of information in various reports. Act as expert/information quality steward for the Unit. Provide analytical and programmatic support to process improvements and related IT initiatives.


  • Upon request, participate in supervision projects and provide portfolio Assistant support for those. Assist in the preparation of project supervision related documents under close guidance from the relevant portfolio investment staff.


  • Contribute to the yearly AIMM Exercise and the timely collection of key developmental indicators.

E&S and Insurance:

  • Monitor compliance of insurance and environmental and social (E&S) requirements of all portfolio clients, including follow up with portfolio teams on expiring reports and actions to be taken to address deficiencies, and coordination with E&S department and insurance unit to ensure a timely review or reports and update of scores.


  • Coordinate and assist in monitoring timely completion of extended project supervision reports (XPSRs) by assisting in determining the sample of eligible projects, setting up delivery dates and tracking progress to ensure compliance.
  • Provide systematic oversight, including performing internal audits, to clients’ compliance with reporting requirements, collection and invoicing of fees, and proper filing of reports, legal documents, correspondence, and other relevant documentation, including on updating IFC’s systems to track receipt of reports from clients.
  • Support the quarterly Compliance Review meetings by scheduling meetings, compiling materials, identifying areas of risk and concern, and benchmarking performance for the division.

Portfolio actions log:

  • Prepare a monthly log of Portfolio Actions (based on portfolio statistics) and track approval workflow status.


  • Track timely submission of Monthly Operations Report (MOR) on cancellations, prepayments and other major changes in IFC’s investments) to the Board.


  • In cooperation with portfolio team, seek to achieve 100% compliance on Departmental Scorecard.
  • Review, analyze and provide feedback on Departmental Scorecard results.

Teamwork and coordination:

  • Model excellent teamwork behavior, including smooth and prompt communication, improvement mindset, and achieving highest results for the team.
  • Closely coordinate work with Portfolio Manager as well as entire MAS North and East Portfolio team.
  • Coordinate tasks as needed with other departments including CPM, CES, CIRIN, CNT, CRM etc.
  • Provide leadership, in taking ownership of own tasks and in coordinating the portfolio compliance function with other Portfolio Analyst / Portfolio Assistant. Be ready to learn on the job and provide on the job training if and as needed.

Selection Criteria

  • Bachelor’s degree (Accounting or Finance degree preferred) or High school diploma with a minimum of 5 years of experience.
  • Experience as Portfolio Assistant at IFC.
  • Excellent knowledge of relevant portfolio databases and systems (e.g., IRP, iPortal, iDesk, EPMS, ODS, MIS, Cognos, Cubes) and relevant computer software (Word, Excel, PowerPoint, Outlook); and aptitude to learn new systems.
  • Knowledge of financial statements and understanding of financial and profitability analysis.
  • Strong knowledge of IFC’s portfolio procedures and processes.
  • Excellent organizational, administrative and time management skills with proven ability to work independently, promptly, and efficiently under pressure and meet tight deadlines.
  • Outstanding interpersonal skills and the ability to work with people at all levels (inside and outside IFC) with demonstrated team spirit and responsiveness.
  • High level of accuracy and attention to detail with sound analytical skills.
  • Ability to think independently, analyze problems and identify appropriate solutions.
  • Strong written and verbal communication skills.
  • High level of discretion and confidentiality.
  • Fluent in English. Arabic and/or French preferred although not required.

How To Apply