Job Title: Senior Finance and Operations Officer
Hiring Organization: Natural
Justice
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit Organisation
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/14/2024
Natural Justice has been working with communities, NGOs, and government agencies in Kenya since 2009. Natural Justice strives to enhance people’s collective rights and protect the sacred relationships indigenous peoples, and local communities have with nature.
Our work
is informed by the values, knowledge, and self-determination of the communities
with whom we stand in solidarity. Through legal empowerment, research, policy
influencing and litigation, and as part of coalitions and campaigns, we support
communities to know the law, use the law and shape the law.
Natural
Justice has three main programs: the Affirming Rights Program, Defending Rights
Program
and Standing with Communities Program.
To learn
more about the work of Natural Justice, please refer to www.naturaljustice.org
What
we’re looking for
Natural
Justice (NJ) seeks a full-time Senior Finance and Operations Officer (SFOO)-
East Africa Hub, to be responsible for the financial management and
administrative operations, including procurement, asset management, processing
and recording of all financial transactions, financial reporting to donors and
the Natural Justice Kenya board, managing relationships with suppliers and
partner organizations.
Key
Roles and Responsibilities
Under the
guidance and supervision of the Hub Director and in close liaison with the
CFOO, the SFOO shall perform the following duties:
- Leadership
and strategic work planning
- Manage
the organization’s cash flow and update the Hub Director and CFOO
accordingly.
- Timely
submission of monthly and annual financial reports; maintenance of proper
books of accounts.
- Process
payroll and ensure timely online filing and payment of statutory
deductions against payroll PAYE, NHIF, NSSF, HELB and Pension
contributions is done as necessary.
- Ensure
strict adherence and compliance to financial control systems, policies and
procedures.
- Implement
compliance audits, project audits in the hub including coordination with
auditors.
- Ensure
efficient payments and disbursements according to approved policy and
procedures.
- Perform
bank and vendor reconciliations and forward them to supervisor; Monitor
all bank deposits and payments to ensure that balances are in keeping with
transaction reports.
- Provide
timely reports to the Natural Justice Kenya board when required.
Budgetary
Control & Audits
- Monitor
budget implementation and expenditures, update the internal program and
office expenditure sheet(s), provide monthly reports on the same and
communicate outcomes to Hub Director for decision making.
- Assist
in development of institutional and donor proposal budgets &
facilitate external audit.
- Maintain
and have a good understanding of all funder contracts and reporting
deadlines, and provide direction on this to the Natural Justice team when
required.
- Prepare
donor reports and ensure their timely submission.
- Provide
financial advice and support to community partners where required.
- Ensure
that accounting, budget and audit controls and systems comply with the
legal rules and regulations.
Supplier
management and office administration
- Ensure
the smooth administration and operational running of the office, including
day-to-day needs in the office and office building renovations.
- Manage
relationships with all-Natural Justice suppliers, including ensuring
contracts are completed and up to date and payments are made on time, and
that ICT support, security and cleaning services are performing their jobs
to the level required.
- Develop,
maintain and implement financial policies to guarantee operational
efficiency by all staff, including regularly sensitizing staff on the
policies.
- Maintain
internal control systems to ensure compliance with NJ policies.
- Provide
oversight and management of transport coordination function to ensure
optimal and efficient use of attendant resources.
- Provide
support in staff salary reviews and updating salary scale policy and
structures to ensure competitive Natural Justice salaries.
- Oversee,
and in absence of the Administration Officer, carry out project logistics
for meetings, workshops, conferences and travel.
Asset
Management and procurement
- Develop
and maintain an up-to-date register of assets as per NJ policies.
- Manage
general Natural Justice insurance policies, including asset insurance
cover undertaking research and advising on market trends.
- Provide
oversight on the procurement processes in the organization.
Knowledge
Management, partnerships and communication
- Keep
and regularly update all work-related information on the SharePoint within
the correct folders and, in particular, have the overall responsibility
for storing all information in the finance folders.
- Maintain
hard copies of all finance information and reports.
- Support
the development of partnership documents (MOUs, etc.) where necessary.
- Seek
opportunities for personal and professional development, particularly
related to your specific areas of responsibility at Natural Justice
- QUALIFICATIONS
AND EXPERIENCE
- Minimums
of a Bachelor’s Degree in any of the following Accounts, Finance,Commerce,
or related field from a recognized University.
- Relevant
professional qualifications (CPA(K), ACCA).
- At
least 5 years relevant work experience – 2 of which should have been
gained in a busy finance and accounts environment, preferably in the
CSO/NGO or private sector.
- Demonstrated
experience in costing and cost control; Cash management; Taxation
expertise; Financial reporting; Budgeting and budgetary control.
- Computer
literacy- understanding of data entry, basic computer skills and knowledge
of databases.
- Experience
in managing and supervising teams.
- Excellent
oral and written communication skills.
- Citizen
of Kenya or have authorization to work in Kenya.
- COMPETENCIES:The
desirable traits and attributes include:
- A
person of high integrity that will model Natural Justice’s core values.
- A
strong commitment to the aims, objectives and values of Natural Justice.
- Highly
motivated, pro-active individual able to work under minimal supervision.
- Strong
analytical, statistical and Problem-solving skills.
- Honest,
diligent and trustworthy.
- Ability
to prioritize, act on initiative and meet deadlines.
- Reliability
and attention to detail.
- Professionalism,
strong work ethic, and personal initiative (“a self-starter”).
- Critical
and analytical thinking.
- Ability
to balance priorities and co-ordinate work effectively in order to meet
- deadlines
and deal with high workloads.
- Willingness
and ability to travel in Kenya and regionally as necessary.
How To
Apply
Please
submit one properly labelled PDF document as an attachment, combining the
application letter and CV with at least three professional referees (at least
one of whom supervised you), via email to recruit@platinumadvisory.co.ke
with ‘Senior Finance and Operations Officer (SFOO) as the subject line. Do not
attach your testimonials or certificates.
This is a readvertisement; those who had applied before need not reapply.
Safeguarding, Inclusivity and Equality: All qualified applicants will receive
equal
consideration for employment without regard to ethnicity, gender, race, color,
religion, national origin, age, disability, marital status, or any other
characteristic that has no bearing on the ability to perform the required job
duties.
Data Protection: By submitting your application, you confirm that the submitted
information is true and authorize Natural Justice to use your personal data, to
further process your engagement for lawful purposes related to the
organization’s vision, including conducting background checks.
