Job Title: Purchasing Officer
Hiring Organization: Kyosk
Digital Services
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Agtech
Company
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/22/2024
Effectively
manage the supply chain/buying of goods from the suppliers and timely delivery
to the warehouses at the best prices, in the right quantities and in time to
maximize Kyosk’s offering to the market.
Professionally
cultivate and nurture relationships with suppliers.
Roles and Responsibilities
- Payment
management: Prepare LPOs from all warehouses for approval by Purchasing
manager as per product movement. Send LPOs to the relevant suppliers and
confirm deliveries; Follow and ensure minimal lead times for deliveries as
per the LPOs.
- Purchasing:
Ensure all the buying targets are met by following up with the warehouses
for completion and achievement. Follow up with the accounts to ensure
rebate payments are achieved. Negotiate for best-trading terms, margins
and discounts
- Stock
Management: Monitor stock levels in the warehouses and advice accordingly.
Initiate prior stocking up for high seasons-eg Back to school, Christmas,
End months. Add new items on the catalog/inventory; update inventory
prices as needed.
- Supplier
management: Update supplier agreement files and documents. Communicate
expiries, damages and obsolete goods to suppliers for solutions; Handle
official meetings with vendors. Compare and double-check market prices to
ensure the best deals. Review opportunities to make business savings
utilizing negotiation and purchasing best practice tools and methods.
- Data
Management: Analyze data and reports; Keep accurate records of the
purchases made in the business. Prepare relevant purchasing reports and
meeting minutes; Reconcile purchases with Finance at the end of the month.
Compile data relating to supplier performance to enable evaluation.
- Market
Analysis: Continuous monitor market trends, competitor strategies, market
suppliers to ensure alignment and know-how of the current market and
industry trends;
- Work
seamlessly with other relevant departments for the goal of the company.
- Any
other duties within the purchasing department as assigned by the
Purchasing Manager
Skills
and competencies
- Analytical
& Logical Thinker;
- Attention
to detail;
- Drive
for Execution;
- Commercial
Acumen;
- Self-motivated
- Honesty
and integrity.
- Tech
Savvy
Minimum
Requirements:
- Relevant
Degree in business and/or Supply Chain;
- Professional
qualification in supply chain is a plus;
- Knowledgeable
on purchasing functions with a minimum of 3 years experience preferably
within retail;
- Good
knowledge of purchasing, negotiation, commercial understanding and cost
breakdown;
- Able
to add value, reduce costs and input to business improvements;
- A
good understanding of the retail market is a plus;
- Be
able to meet strict and dynamic deadlines;