Job Title: Program Coordinator
Hiring Organization: International
Rescue Committee
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit Organisation
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/18/2024
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The International Rescue Committee’s (IRC) Kenya country program is dedicated to providing life-saving and developmental services that empower vulnerable local and refugee communities, enabling them to lead secure, productive, and healthy lives. Collaborating closely with national and county governments, community organizations, and partner NGOs, the IRC operates across health, nutrition, protection, livelihood, education and WASH sectors; in Turkana, Garissa, Samburu, West Pokot and Nairobi counties. The IRC responds to emergencies such as drought in Garissa and Turkana counties, supports refugees in Hagadera and Kakuma Refugee Camps, and implements urban programming for livelihoods in Nairobi’s informal settlements.
Scope
The Program Coordinator is responsible for the implementation of
IRCs high quality, innovative programs in close coordination and collaboration
with the field coordinators and program managers in the various program
locations. The role has a particular focus on driving program implementation,
leading the program managers in implementing high quality projects with
particular attention to translating program quality standards into actions,
enabling the program integration plans and supporting expansion into newly
accessible geographic areas. S/he will ensure timely and effective planning,
budgeting, program delivery, and coordination in all IRC program locations. The
PC will provide a focus on outcomes, client responsiveness, and represent IRC
programs to major stakeholders, relevant government authorities and other
program partners in the field.
Responsibilities
Program Implementation
Ensure
effective grant start-up, progress towards program deliverables is
systematically tracked using key indicators and actions are taken as a result
of this monitoring.
Lead the
field team in annual program design review and planning process to develop
annual work plans and budgets that meet the needs of both the beneficiaries and
the donors.
Ensure
adherence of program implementation with donor and IRC policies.
Lead in
the development of programme work-plans with clear objectives and achievement
benchmarks, long-term and short-term priorities, implementation plans,
financial projections and tools for evaluation.
Ensure
the alignment of workplans with IRC and project plans and continuously review
progress of IRC and partners implementation.
Program
Budget holder: Coordinate with the finance, grants and partnership department
and support program managers to ensure sound budget development and spending
oversight through the use of adequate financial management tools, including
regular BVAs and spending plans review.
Inventory
management: Support the development of relevant tools to support requestion,
utilization and report of supplies at different service delivery pints and
ensure effective linkages with the inventory management system.
Ensure
effective forecasting and launch of procurement processes from programs team
and ensure appropriate tracking of commodity utilization.
Conduct
supportive supervision of IRC programs ensuring effective utilization of
resources (human, financial, equipment, infrastructure). Facilitate and
actively participate in joint supervision visits with the technical
coordinators, finance, grants, supply chain coordinators.
Coordinate
high-level reporting on program implementation win collaboration with the grant
officers. Ensure that donor reports produced by the programs team effectively
demonstrate the impact of IRC’s interventions.
Ensure
program coordination where there are cross-cutting themes and work together
with the managers to effect this according to program work plans. Foster
program integration among IRC sectors and with partners in line with
programmatic needs and donor commitments.
A member
of the Emergency Team in the field and support scale up of interventions at the
sudden onset humanitarian response and during the deployment phase.
Business Development
Lead the
field level proposal development process in conjunction with grants officers
and conduct final review in collaboration with the operations, finance, and HR
grants managers. Ensure high quality and accuracy of proposals coordinating and
consolidating operational, technical and strategy input.
Conduct
engagement with key stakeholders, donors, and other funders in collaboration
with the Field Coordinator and under guidance of the Senior coordinator for
Program Implementation and the Senior Grants Coordinator.
Represent
the IRC Kenya with humanitarian donors including accompanying strategic donors
on field site visits.
Partnerships
Contribute
to achievement of goals related to the SAP partnerships ambition including
identification and onboarding of Strategic Partners
Embody
and model IRC values related to partnerships (partner as equals, partner first
etc.) and lead this approach in implementation of IRC projects in the project
locations.
Enable
development and maintenance of strategic partnerships with local organizations.
Provide
support to partnerships team to address any program implementation challenges
in the field.
Regularly
report on progress on partner implementation and work with the field
coordinator to clear any inter-departmental obstacles.
Representation and Advocacy
In
coordination with the Field Coordinator, actively develop and maintain
effective working relationships with stakeholders including local communities,
government actors, UN agencies, international and local NGOs, and other
relevant actors.
Liaise
with county and governments, donors, NGOs, and other operational partners in
the field via attendance at meetings, consultations, and other forums.
In
coordination with the Field Coordinator, organize for and facilitate donor and
other stakeholder visits supporting staff in the smooth design and running of
field visits including development of program updates.
Identify
areas of programming that need advocacy and share with the Advocacy department
at IRC.
Monitoring, Evaluation, Accountability & Learning
Facilitate
internal and external monitoring of program implementation ensuring adherence
to work plan, adaptation to evolving situation. Custodian for the
implementation of follow up actions from field monitoring visits in conjunction
with the program managers and field coordinator.
Together
with the program manager and M&E manager, support monthly program
performance reviews and analysis ensuring translation to progress analysis and
program adaptation.
Provide
inputs to regular data quality audits (DQAs) and joint monitoring visits with
the MEAL team.
Together
with the technical and MEAL team align planned assessments with program needs.
Contribute
to the implementation, and analysis of all assessments and surveys.
Lead in
organizing and conducting sector specific integrated supportive supervision to
all IRC project sites and health facilities.
Review
and adoption of data and inputs to the Annual Statistics activities
Enhance
the use of Program Indicator Dashboard (PID) and other MEAL-related technology
for program implementation at the field level.
Coordinate
with the client responsiveness manager to ensure client feedback is reflected
in program implementation and used strategically to adapt programming and
organizational policies were applicable.
Staff Management and Development
Coach
direct reports with the aim of strengthening their program management capacity,
exchanging knowledge within the team and providing professional development
guidance.
Supervise
and mentor direct report staff, including communicating clear expectations,
setting performance objectives, providing regular and timely performance
feedback, and providing documented semi-annual performance reviews.
Promote
and monitor staff care and well-being; approve and manage all leave requests to
ensure adequate coverage.
Lead and
model successful adherence to IRC’s Global HR Operating Policies and
Procedures.
Country Program Management
Actively
participate in and contribute to strategy discussions, including SAP revision
processes
Stay
updated on new IRC priorities, policies, or process updates and ensure Grants
& Partnerships and MEAL units are informed of any changes.