The Procurement Assistant is responsible for the provision of accurate and timely assistance in administration of the procurement functions. The incumbent will work closely with user departments to ensure timely satisfaction of initiated needs in terms of acquisition of goods, services and works.
Tasks & Responsibilities
- Assist in designing
specifications with user departments.
- Assist in procurement planning.
- Assist in international
procurement and importation procedures.
- Assist in quotation Analysis.
- Participate in negotiations with
vendors to achieve favorable terms.
- Structuring the tender process
where applicable.
- Assist in Preparing LPOs.
- Assist in expediting orders from
vendors.
- Continuously update and maintain
the vendor prequalification list.
- Continuously monitor requisitions
on the ERP system to ensure timely delivery of goods and services.
- Assist in improving purchasing
processes.
- Assist in requesting quotations
from vendors.
- Assist in carrying out market
research on product development and better sources of supply.
- Assist in scanning and Filing
invoices from vendors.
- Maintaining internal databases
and files and informing user departments on contractual rights and
obligations.
- Collaborate with internal teams
to ensure effective procurement processes.
- Perform other related duties as
assigned.
Requirements
Minimum Qualifications,
Regulatory & Legal Requirements
- Diploma/Degree in Supply Chain
Management, Procurement or any other related field
- Professional Certification in
Supply Chain Management, Procurement or any other related field is an
added advantage
- At Least 2 years of progressive
experience in a similar role.
- Membership of a professional
body-KISM,CIPS etc. is added advantage.
Competencies
and Attributes
- Excellent Negotiation skills
- Proficient knowledge of ERP
system
- Excellent Analytical Skills
- Knowledge of generic procurement
procedures and practices
- Excellent arbitration and
communication skills
- Proactive and excellent problem
solving skills
- Strong multitasking skills
- Proficiency in microsoft
suites-excel, word etc
- Comfortable working in a fast
paced, dynamic environment
How To Apply