Responsibilities
Recruitment and
Placement
- Processes applications for
vacancies, prepare and maintain case files for candidates, ensure and
monitor the transfer of files of candidates between offices, arranging for
interviews, and entering data on candidates into the automated roster.
Assists in the filling of posts, including initiating and following-up on
reference checks and academic verifications, ensuring the completion of
the pre-recruitment formalities, calculating salaries and related
benefits, and preparing and dispatching offers of appointment and
Statement of Emoluments. Assists in the evaluation and screening of
applications of candidates for secretarial, clerical and related
categories positions. Maintains vacancy announcement files and tracks
status of vacancy announcements. Coordinates with Executive Offices,
selected candidates and staff on travel arrangements, visa matters and
shipment of personal effects. Prepares agenda and provides relevant
documentation required for recruitment related meetings. Prepares
personnel actions.
Administration of Entitlements
- Reviews and processes requests
for entitlements and claims. Maintains entitlements in the ERP system.
Assists in the review and processing of data pertaining to conditions of
service.
Staff
Development and Career Support Training
- Assists in the organization and
conduct of training courses and workshops. Provides logistics and
administrative support to trainers.
Classification
- Assists in reviewing and
processing requests for classification. Provides advice and answers
general queries on classification procedures and processes.
General
- Provides general office support
services; drafts and/or processes a variety of correspondence and other
communications. Sets up and maintains reference files/records (electronic
and paper). Schedules appointments/meetings, monitors deadlines, etc.
Undertakes research on a range of HR related issues and assists in the
preparation of notes/reports. Maintains automated database containing HR
related statistics and prepares periodic reports. Assists in the
preparation of necessary documentation for distribution to various
offices, departments and overseas offices. Performs a variety of
administrative duties (e.g. leave recording, request for office supplies
and equipment, etc.). May provide guidance/training to less experienced
staff. Assists with the collection and analysis of data as well as
preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web
pages or brochures. Ensures that requirements and background information
used for data analysis are documented. Performs other duties as required.
Qualifications
Education
- Completion of secondary education
or equivalent is required. Bachelor’s degree in human resources,
business administration and other related area is desirable.
Job
– Specific Qualification
- Relevant training in
administration, human resources management or related area is desirable.
Work
Experience
- A minimum of five (5) years’
experience in general office support, administrative support and project
management support functions is required. The minimum years of relevant
experience is reduced to three (3) years for candidates who possess a
first level University degree. Experience working with Microsoft Office
applications is required. Experience in using web-based or integrated
information management systems such as Enterprise Resource Planning (ERP)
system is desirable. One (1) year of experience within the United Nations
or similar international organizations is desirable. One (1) year or more
of experience in data analytics or related area is desirable.
Languages
- For the post advertised, fluency
in English required and knowledge of a local language is an advantage.
NOTE: ‘Fluency’ equals a rating of “fluent” in all four areas (read,
write, speak, understand) and ‘Knowledge of’ equals a rating of
“confident” in two of the four areas.
How To Apply