Scope of the Assignment
We are seeking services of a competent consultant to
carry out the following assignment:
Undertake a comprehensive
organizational climate survey
From emerging issues, propose a model
for LVCT Health to address the issues in driving employee engagement
Facilitate a job analysis and
evaluation process to establish relative worth of jobs across projects within
the organization and in line with the approved organizational structure, and
use the outcome of the process to update the current job grading structure
Undertake a salary and benefits survey and use the outcome of the survey to develop an equitable and competitive salary and benefits structure for the organization. Based on this, provide recommendations for necessary adjustments to the current salary scales and other conditions of service, as a staff retention strategy
Support the development and roll out
of an effective performance management system, and relate this to the reward
system
Assignment
Context
The organization has grown over the
past few years in different aspects to include growth in partnerships (with
most projects being implemented within consortiums with LVCT as the prime) and
in staff head count. The organizational structure has changed to support the
delivery of the new strategy.
With the growth comes complexity in
working and reporting. There is disparity of organizational structures across
projects, which requires re-alignment.
Existing jobs have rapidly evolved,
and new role demands have come up, requiring need to re-define and re-align
jobs, within the redesigned structural framework.
Within the current organizational and
project structures, there are over 190 job titles. These are not necessarily
distinct jobs. The job analysis should support the identification of distinct
jobs and align job titles.
With the new jobs/roles coming up, and
existing jobs changing in scope (and considering the last job analysis and
evaluation was undertaken quite a while back), there’s demand to conduct a job
analysis and job evaluation, and review the existing job grading structure. It
is expected that the job analysis will allow us to streamline and/or realign
reporting relationships across projects.
Our current salary and benefits
structure is based on a survey which was carried out a number of years ago,
with annual application of a COLA. There remains a need to ascertain our
current positioning vs. our desired positioning relative to the market; and
come up with a redesigned market competitive salary and benefits structure,
which is aligned to the new job grading structure.
There is a mix in terms of staff
length of stay in the organization across the projects.
Approaches
to the Assignment
As regards to the approach to the
assignment, the consultant is free to employ an approach which he/she considers
to work best to achieve the objectives. However, the consultant is expected to
take into account the following elements:
Work closely with the HR Team Lead and
a committee which shall be selected, as the principal counterparts on this
exercise.
Hold discussion with a wide range of
stakeholders as may be necessary.
Inputs
LVCT Health will provide key documents
that will be identified for literature review, and facilitate logistics during
any workshop, identify venue and take care of related workshop costs if a
workshop is required.
Qualification of the Consultant
The consultant to be involved in this
assignment is expected to possess a wide knowledge and work experience in HR
strategic alignment and implementation. They need to have clear understanding
of the NGO sector in Kenya and the region and in specific have understanding of
PEPFAR funded projects. They need to display tangible experience of having done
this and delivered in similar tasks and projects within an organization running
multiple projects.
How To Apply
We invite any Service provider who meets the requirements
and interested in carrying out the assignment as per this TOR to send soft copy
applications with a clear subjected indicated as “HUMAN
RESOURCE CONSULTANCY SERVICES 2023– TERMS OF REFERENCE) to:
LVCT Health Procurement Office Email: procurementnairobi@lvcthealth.org on
or before 5.00 PM 25th March 2024.
The documents must be “password protected” and the password on Opening day on 26th March 2024, on
request.