Job Title: Grants Officer
Hiring Organization: DAI
Kenya
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Private
Company
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/22/2024
Objectives
of the assignment
S/he will
report to the Grants Manager and provide oversight and auditing support to
ensure post-award management in accordance with the relevant regulations,
including but not limited to reporting in accordance with USAID directives and
policies, and conducting site visits to support monitoring of grantees.
Tasks & Responsibilities
Planning
and Implementation
- Support
grants management under the advisory of the Grants Manager.
- With
guidance from the Grants Manager, develops and implements the use of the
STAWI grants manual.
- Supports
work planning and activity planning to align the grants program with
overall project activities.
- Supports
the Grants Manager in the development of timeline and details required for
any activities needing grants; conduct market search and price analysis in
coordination with technical staff.
- Coordinates
with staff requesting grants to prepare Request for Applications (RFAs) to
solicit applications and assess the capacity and readiness of potential
grantees.
- Supports
the Grants Manager in the evaluation and selection committee process for
grantees.
- Supports
the Grants Manager to draft the required approvals to ensure compliance
with internal and external contract and policy requirements.
- Supports
the Grants Manager to draft grant agreements and amendments, explaining
terms, conditions, roles, and responsibilities. Ensures that identified
weaknesses in initial grantee assessments and related requirements are
incorporated into the agreements explicitly/clearly with the required
monitoring and actions on the part of the grantee.
- Supports
the Grants Manager to organize kickoff meetings and apprises grantees of
the responsibilities, requirements and policies and procedures to be
followed during the life of the grant.
- Supports
the Grants Manager to ensures post award grant management in accordance
with relevant regulations and generates reports of status of grant
activities, such as forecasting payment, inventory, amendments, close
outs, and sector specific data (i.e. monthly and quarterly reporting).
- Supports
the Grants Manager to ensure on-time deliverables, payments, and cash flow
requests by monitoring milestones and payment schedules.
Compliance
- Provides
training, guidance, and direction to project staff on planning,
implementation, and compliance of grants policies, procedures, and
instructions, specifically their role in the process.
- Reviews
grants for completeness and appropriateness with the work plan.
- Ensures
all required documentation is uploaded in the grants database TAMIS.
- Reviews
grant milestones and requests for payments against grant agreements to
ensure compliance.
- Trains
on and enforces policies and procedures to prevent improprieties,
intentional and unintentional.
- Supports
the audit of grant files no less than annually.
- Other
tasks as assigned.
Qualifications
- Bachelor’s
degree required, degree in business or related field preferred.
- At
least 6 years of professional experience, including increasingly
responsible grants experience, preferably with international donor-funded
organization.
- Familiarity
with USAID rules and regulations required.
- Previous
experience with DAI policies, procedures, and systems (TAMIS) preferred.
- Ability
to solve complex technical, managerial, or operational problems and
evaluation options based on relevant information.
- Strong
communication skills – both written and oral – in English and Kiswahili