Grants Finance Officer Job in Kenya

 Job Title: Grants Finance Officer

Hiring Organization: World Vision Kenya
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES Competitive
Date Posted: 03/26/2024

Purpose of position

To provide financial technical support to the Tumikia Mtoto Project staff and sub grantees/ recipients ensuring financial stewardship, accountability and accuracy of financial reports and budget management in line with Donor regulations and WVK Policies.

Major Responsibilities

Financial Management and Reporting 60%

  • Support the Finance and Administration Manager in the preparation of donor reports.
  • Prepare analysis of the project expenditure for management action to help in monitoring the burn rate for the grant.
  • Review and provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses.
  • Reconcile LDRs with payroll for the project staff under the grant.
  • Support revision of budgets in line with project needs and donor regulations.
  • Upload approved budgets in Horizon.
  • Review Sub recipient quarterly and or monthly financial reports in a timely manner for consolidation and posting
  • Support the Program staff in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the project matches to the budget
  • Work with Finance & Administration Manager in matching Sub recipient’s budgets to the project budget for consistency.
  • Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.

Planning, Budgeting & Budgetary control 15%

  • Prepare accurate Program budgets
  • Ensure accurate and quality budgets are uploaded into existing databases and systems.
  • Ensure compliance with grant guidelines and other standards
  • Participate in proposal writing and grant budget development.
  • Conduct financial analysis for management decision making.
  • Monitor and timely communicate changes on Project Budget and Actuals System (PBAS) commitment.
  • Develop realistic cash flow forecasts in line with the plans.
  • Ensure timely production and review of monthly report to address any variances in a timely manner.
  • Monitor sub-awardee financial performance and adherence to donor regulations

Reconciliation of Balance Sheet Accounts 10%

  • Undertake reconciliation of receivable and payables accounts for the program:
  • Constantly monitor balance sheet account balances
  • Follow up for timely accounting and facilitate booking of staff advances.
  • Match transaction amounts in the balance sheet accounts
  • Prepare monthly reconciliation statements for the balance sheet accounts

Risk Management 5%

  • Identify risks associated with the project for inclusion in Riskconnect and advice on mitigation measures.
  • Support grant project audits according to the donor requirements.
  • Support implementation of findings and recommendations from audits and various accountability mechanisms
  • Ensure the sub – awardees operate within the agreed/acceptable internal control measures to mitigate risks and ensure accountability that will result in good audit ratings
  • Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.
  • Follow up with the sub grantees to analyse and submit the exempted taxes(VAT) for refund based on USAID guidelines.

Asset Management 5%

  • Maintain an updated inventory schedule for all assets purchased under the grant
  • Ensure all assets and inventory are properly tagged and branded as per the donor guidelines
  • Perform inventory counts quarterly in line with USAID and World Vision guidelines
  • Ensure asset disposal is as per the laid down policies and donor guidelines.

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time
  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Minimum 4 years’ experience in financial management and reporting
  • Knowledgeable on USAID grant financial management
  • Advanced excel and analytical skills
  • Demonstrated ability to work under minimal supervision
  • Minimum of Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university.
  • Professional qualifications in CPA (K) or ACCA finalist
  • Practical experience of using SUN system accounting Software is preferred

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