Job Title: Grants and Engagement Officer
Hiring Organization: Tetra
Tech
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Engineering
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/19/2024
Tetra Tech is a leading provider of consulting and engineering services worldwide. It supports government and commercial clients with innovative solutions focused on international development, climate mitigation and adaptation, environmental sustainability, biodiversity, conservation, land reform, infrastructure, urban development, transport, water, and resource management. With 27,000 associates worldwide in over 120 countries, Tetra Tech’s capabilities span the entire project cycle.
Tetra
Tech International Development Europe is Tetra Tech’s European business unit
focused on International Development. We are based in London with offices in
Kenya, Nigeria, Poland, and the Netherlands. We deliver international
development programmes focused on economic growth, governance and
justice/security, and infrastructure, for clients such as the UK’s Foreign,
Commonwealth and Development Office (FCDO) and Department for Business, Energy
and Industrial Strategy (BEIS), the United Nations, the European Union, the
European Investment Bank and other donors and funding agencies. We also have a
strong in-house Monitoring, Evaluation, Research and Learning Practice
consisting of 35 evaluators, statisticians, economists, social scientists, and
research managers.
Over
Values:
We are
committed to maintaining business practices that honour and protect the dignity
and integrity of everyone with whom the company conducts business, employs, and
serves. As a leading international development organisation, we fully support
continued progress and improvement within the development community to make
development initiatives more effective. We are also committed to addressing
various cross-cutting issues relevant to international development to ensure
that all people can access and enjoy the benefits of our activities.
We value
our people: we support the development of our people, ensuring that the
environments in which they work are fair, safe, and flexible.
We deliver quality results: we go the extra mile to deliver value for our
clients, impact for beneficiaries and a fair financial return for the company
to grow sustainably.
We collaborate effectively: we work authentically with our clients,
beneficiaries and partners and strive to always communicate clearly and openly.
We encourage creativity and innovation: we encourage entrepreneurial thinking
and provide the freedom, support and investment for new ideas and initiatives.
We operate with integrity: We will do the right thing, be honest and keep to
our commitments.
Flexible
working available: Flexible-Working-Presence-with-a-Purpose-October-2022.pdf
(tetratecheurope.com)
Contract
Type: Fixed Term, Full Time, Contract until 28 March 2025 with a possibility of
an extension.
Job
Overview and Reporting Line:
The
REINVENT programme is seeking a Grants and Engagement Officer who will be
responsible for providing support to the implementation of the RE-INVENT
programme and Tetra Tech Shared Kenya services by supporting downstream partner
relationship management and fund disbursements.
Based
primarily in Tetra Tech’s Nairobi office, this role will report to the REINVENT
Finance and Grants Manager and has no direct reports. The Officer will work
closely with the Finance and Grants Manager, Head of Finance, and Finance
Officer.
Reporting
to: Finance and Grants Manager
Reducing
Insecurity and Violent Extremism in the Northern and Coastal regions of Kenya
(REINVENT) is a five-year (2018-2023) programme funded by the UK Government
through its Foreign, Commonwealth, and Development Office (FCDO). The programme
aims to improve security and stability in 18 counties across four regions of
Kenya to enable investment, inclusive growth, and equitable service delivery.
The programme is designed to enhance Kenyan capacity and capability to address,
prevent and respond better to criminal violence and weak community-police
relations, Violence Against Women and Girls (VAWG), inter-communal conflict and
election-related violence, and radicalisation and violent extremism.
REINVENT
is managed by Tetra Tech International Development and delivered in partnership
with the Royal United Services Institute for Defence and Security Studies
(RUSI). It builds on the achievements of the predecessor programme, Jamii
Thabiti (2014-19), also known as the Kenya Improving Community Security
Programme (ICS) and scales up support across more counties. New areas of work
include conflict-sensitive development, election security, and
preventing/countering violent extremism.
The
Impact of the REINVENT programme is “Improved community safety and security as
measured by the effect on inclusive and equitable development, investment and
service delivery in Kenya.” The Outcome is “Improved state and non-state
actors’ collaboration in a mutually accountable and inclusive manner to respond
effectively to root causes of violence”.
The
outputs are:
Accountable
and effective police (and other security agencies) addressing community
security, violent extremism, and election security.
Strengthened
agency of women and girls in peace, safety, and security.
Intra and
inter-institutional commitment to address the root causes and drivers of
conflict.
Knowledge
and evidence generated and utilised to enhance community and institutional
learning and adaptation.
Main
Duties:
Partner
Engagement and Relationship Management
Responsible
for coordinating downstream partner requirements, compliance, and reporting,
including the development and review of concept notes, budgets, partner
financial reports and disbursements, working closely with Regional Technical
Leads and Workstream Leads.
Support
the Organisational Capacity Assessment process, including coordinating regular
assessments, spot checks, development of capacity building work plans for every
partner, and the management and delivery of training and capacity building.
In
collaboration with the Safeguarding Focal Points, ensure partners comply with
safeguarding standards.
In
liaison with the Programme Management Unit, play a leading role in partner
contract development and follow-on processes.
Support
the Finance & Grants Manager in conducting Partner Internal Audits &
spot checks.
Assist in
maintaining the Partner Asset Register.
Assist in
tracking risks associated with individual partners.
Support
the Finance & Grants Manager and PMU in conducting Partner Due Diligence
and Onboarding.
Support
the Finance & Grants Manager in maintaining the Partnership Disbursement
Tracker.
Any other
finance-related duties delegated by the Head of Finance & Finance and
Grants Manager, including supporting with assigned finance-related tasks.
Grants
and Financial Management
Ensure
financial transactions and disbursements to REINVENT Project Partners are
properly authorized, recorded, have adequate supporting documentation, filled,
maintained, and can be easily extracted for the purpose of preparing financial
statements and financial audits.
Review
partner financial reports to ensure that spending is in line with the agreed
budget and milestones. As part of this, review requisite supporting
documentation, ensuring that all financial transactions are adequately
supported as per REINVENT and partner financial policies and guidelines.
Support
the Finance & Grants Manager in the approval follow-up of partner financial
and technical reports, partner acquittals, and partner payments.
Support
in reviewing, updating, and re-aligning partners’ budgets in line with any
requests for amendment made by partners and ensuring they correspond with
milestone payment schedules and agreed-upon work plans.
In
collaboration with the technical team, ensure that financial reports reconcile
with the delivery narrative, work delivered and activity reports.
Partner
Financial Analysis
Support
the analysis of all grant management processes for REINVENT as per the set
policies and in collaboration with the Finance and programmes Teams.
Aptitude
and skills:
Any other
professional course in finance, grants or programs will be an added advantage.
Accounting
grants management experience is essential for this role.
Excellent
understanding of programme cycle management.
Excellent
command of accounting software including QuickBooks, Excel
Strong
background in financial management systems.
Experience
auditing of partner grants.
Experience
in building the capacity of local organisations and sub-grantees in areas of
grant compliance, financial reporting, and accountability
