Grants and Engagement Officer Job in Kenya

 Job Title: Grants and Engagement Officer

Hiring Organization: Tetra Tech
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Engineering
Job Type: Full Time
Salary: KES Competitive
Date Posted: 03/19/2024

Company Overview:

Tetra Tech is a leading provider of consulting and engineering services worldwide. It supports government and commercial clients with innovative solutions focused on international development, climate mitigation and adaptation, environmental sustainability, biodiversity, conservation, land reform, infrastructure, urban development, transport, water, and resource management. With 27,000 associates worldwide in over 120 countries, Tetra Tech’s capabilities span the entire project cycle.

Tetra Tech International Development Europe is Tetra Tech’s European business unit focused on International Development. We are based in London with offices in Kenya, Nigeria, Poland, and the Netherlands. We deliver international development programmes focused on economic growth, governance and justice/security, and infrastructure, for clients such as the UK’s Foreign, Commonwealth and Development Office (FCDO) and Department for Business, Energy and Industrial Strategy (BEIS), the United Nations, the European Union, the European Investment Bank and other donors and funding agencies. We also have a strong in-house Monitoring, Evaluation, Research and Learning Practice consisting of 35 evaluators, statisticians, economists, social scientists, and research managers.

Over Values:

We are committed to maintaining business practices that honour and protect the dignity and integrity of everyone with whom the company conducts business, employs, and serves. As a leading international development organisation, we fully support continued progress and improvement within the development community to make development initiatives more effective. We are also committed to addressing various cross-cutting issues relevant to international development to ensure that all people can access and enjoy the benefits of our activities.

We value our people: we support the development of our people, ensuring that the environments in which they work are fair, safe, and flexible.
We deliver quality results: we go the extra mile to deliver value for our clients, impact for beneficiaries and a fair financial return for the company to grow sustainably.
We collaborate effectively: we work authentically with our clients, beneficiaries and partners and strive to always communicate clearly and openly.
We encourage creativity and innovation: we encourage entrepreneurial thinking and provide the freedom, support and investment for new ideas and initiatives.
We operate with integrity: We will do the right thing, be honest and keep to our commitments.

Flexible working available: Flexible-Working-Presence-with-a-Purpose-October-2022.pdf (

Contract Type: Fixed Term, Full Time, Contract until 28 March 2025 with a possibility of an extension.

Job Overview and Reporting Line:

The REINVENT programme is seeking a Grants and Engagement Officer who will be responsible for providing support to the implementation of the RE-INVENT programme and Tetra Tech Shared Kenya services by supporting downstream partner relationship management and fund disbursements.

Based primarily in Tetra Tech’s Nairobi office, this role will report to the REINVENT Finance and Grants Manager and has no direct reports. The Officer will work closely with the Finance and Grants Manager, Head of Finance, and Finance Officer.

Reporting to: Finance and Grants Manager

Reducing Insecurity and Violent Extremism in the Northern and Coastal regions of Kenya (REINVENT) is a five-year (2018-2023) programme funded by the UK Government through its Foreign, Commonwealth, and Development Office (FCDO). The programme aims to improve security and stability in 18 counties across four regions of Kenya to enable investment, inclusive growth, and equitable service delivery. The programme is designed to enhance Kenyan capacity and capability to address, prevent and respond better to criminal violence and weak community-police relations, Violence Against Women and Girls (VAWG), inter-communal conflict and election-related violence, and radicalisation and violent extremism.

REINVENT is managed by Tetra Tech International Development and delivered in partnership with the Royal United Services Institute for Defence and Security Studies (RUSI). It builds on the achievements of the predecessor programme, Jamii Thabiti (2014-19), also known as the Kenya Improving Community Security Programme (ICS) and scales up support across more counties. New areas of work include conflict-sensitive development, election security, and preventing/countering violent extremism.

The Impact of the REINVENT programme is “Improved community safety and security as measured by the effect on inclusive and equitable development, investment and service delivery in Kenya.” The Outcome is “Improved state and non-state actors’ collaboration in a mutually accountable and inclusive manner to respond effectively to root causes of violence”.

The outputs are:

Accountable and effective police (and other security agencies) addressing community security, violent extremism, and election security.

Strengthened agency of women and girls in peace, safety, and security.

Intra and inter-institutional commitment to address the root causes and drivers of conflict.

Knowledge and evidence generated and utilised to enhance community and institutional learning and adaptation.

Main Duties:

Partner Engagement and Relationship Management

Responsible for coordinating downstream partner requirements, compliance, and reporting, including the development and review of concept notes, budgets, partner financial reports and disbursements, working closely with Regional Technical Leads and Workstream Leads.

Support the Organisational Capacity Assessment process, including coordinating regular assessments, spot checks, development of capacity building work plans for every partner, and the management and delivery of training and capacity building.

In collaboration with the Safeguarding Focal Points, ensure partners comply with safeguarding standards.

In liaison with the Programme Management Unit, play a leading role in partner contract development and follow-on processes.

Support the Finance & Grants Manager in conducting Partner Internal Audits & spot checks.

Assist in maintaining the Partner Asset Register.

Assist in tracking risks associated with individual partners.

Support the Finance & Grants Manager and PMU in conducting Partner Due Diligence and Onboarding.

Support the Finance & Grants Manager in maintaining the Partnership Disbursement Tracker.

Any other finance-related duties delegated by the Head of Finance & Finance and Grants Manager, including supporting with assigned finance-related tasks.

Grants and Financial Management

Ensure financial transactions and disbursements to REINVENT Project Partners are properly authorized, recorded, have adequate supporting documentation, filled, maintained, and can be easily extracted for the purpose of preparing financial statements and financial audits.

Review partner financial reports to ensure that spending is in line with the agreed budget and milestones. As part of this, review requisite supporting documentation, ensuring that all financial transactions are adequately supported as per REINVENT and partner financial policies and guidelines.

Support the Finance & Grants Manager in the approval follow-up of partner financial and technical reports, partner acquittals, and partner payments.

Support in reviewing, updating, and re-aligning partners’ budgets in line with any requests for amendment made by partners and ensuring they correspond with milestone payment schedules and agreed-upon work plans.

In collaboration with the technical team, ensure that financial reports reconcile with the delivery narrative, work delivered and activity reports.

Partner Financial Analysis

Support the analysis of all grant management processes for REINVENT as per the set policies and in collaboration with the Finance and programmes Teams.

Aptitude and skills:

Any other professional course in finance, grants or programs will be an added advantage.

Accounting grants management experience is essential for this role.

Excellent understanding of programme cycle management.

Excellent command of accounting software including QuickBooks, Excel

Strong background in financial management systems.

Experience auditing of partner grants.

Experience in building the capacity of local organisations and sub-grantees in areas of grant compliance, financial reporting, and accountability

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