Job Title: Finance Officer
Hiring Organization: Pact
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit Organisation
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/25/2024
Position
Overview
The
Finance Officer is responsible for managing all aspects of finance and
accounting in the Uganda office, including: monitoring the design and ongoing
implementation of effective accounting procedures and strong financial internal
controls, ensuring the accuracy, consistency, and compliance of the field
office monthly financial reports; ensuring financial management and accounting
policies and procedures are up to date and in compliance with Pact’s, donors
and the requirements of local regulation; ensuring that all staff are trained
and understand financial management and accounting policies and procedures;
ensuring proper document maintenance and file retention; and, participating in
the development of budget and budget narratives as needed. This position
reports to the Finance Director.
Key Responsibilities
- Ensure
all financial transactions in the Uganda office comply with Pact, USG and
Uganda policies and procedures, with regard to allowability, allocability
and reasonableness of expenses.
- Prepare
and submit Funds Transfer Requests to Pact’s office in Kenya and make sure
that cash projections cover expenditures for the following months and to
make sure that cash balance amounts reserve not higher than the two weeks
threshold.
- Ensure
sure that staff comply with the established policies and procedures.
- Support
Uganda based project partners, sub-grantees and recipients with
compliance, financial reporting, monitoring and capacity building as
required.
- Manage
petty cash, receipts, and journal entries for payment or posting in the
general ledger. This includes ensuring that all the entries are allocated
to the right projects and expense accounts and supported by appropriate
source documents.
- Ensure
the fulfillment of all statutory taxes’ requirements.
- Maintain
Pact office financial management systems ensuring adequate segregation of
duties.
- Facilitate
training as needed to ensure that Pact staff understand and follow finance
and accounting policies and procedures.
- Provide
technical assistance to Pact staff related to the implementation of
financial policies and procedures as needed.
- Work
closely with Programs teams to ensure proper management of program funds.
- Review
monthly financial reports for accuracy, consistency and in accordance with
the established field financial report submission procedures.
- Ensure
all significant financial issues are communicated to the Finance Director
and that all follow-up is performed in a timely manner as requested.
- Provide
support as needed for the local office audits & monitoring reviews.
- Serve
as a liaison to local financial institutions.
- Liaise
with Country Representative and Finance Director on all financial matters.
- Manage
report and support document file retention and ensure that it is well
safeguarded.
Basic
Requirements
- Master’s
degree with five (5) years work experience or bachelor’s degree with at
least seven (7+) years work experience
- University
degree or equivalent in Accounting, Finance, or related field.
- Professional
Accounting qualifications e.g. CPA, ACCA
- Minimum
of five (5) years of experience in accounting, and administration,
preferably with an international nonprofit organization.
- Ability
to work with minimal supervision.
- Excellent
communication skills
- Proficiency
in computerized accounting packages and Microsoft Office Programs.
- Options