Finance And Admin Job in Kenya

 Job Title: Finance And Admin

Hiring Organization: KANCO
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES Competitive
Date Posted: 03/07/2024

Job summary

To provide leadership in Financial Accountability and administrative issues. In relation to – institutional management, strategic planning, policy formulation, resource mobilization & optimization. This entails ensuring full compliance of the management of all projects/programs of the organization with applicable donor regulations, and instituting and enforcing sound financial management procedures. Specifically, the job holder is responsible for the functions of final management, Procurement; applied Information Technology Services; Accounting; Budgeting; Budget monitoring; Internal control; Compliance; Reporting and; Grants administration and Human Resource.

Major duties and responsibilities:

  • Develop planning and implementing the administrative operations of the organization in the areas of financial planning/budgeting, accounting and control; human resource; procurement and inventory management; staff travel; premises; security; and communications in accordance with Board approved Staff and Financial Regulations of KANCO.
  • Liaising with the Donors and Partner Institutions pertaining to the implementation of signed agreements
  • Controlling and approving financial payments and obligations
  • Providing F&A oversight to all KANCO projects and sub recipients
  • Provide leadership in the preparation of all donor budgets, sub-agreement budgets and ensure compliance with project and donor rules and regulations
  • Provide substantive assistance and advice to the Executive Director, the senior management team, implementing partners, and sub grantees, on financial management practices and procedures, budgeting, reporting, and project related financial management
  • Direct and manage monitoring processes for budgets and financial transactions, including preparation of books of accounts
  • Establishment of internal controls, and ensures timely and accurate financial reporting.
  • Review pre-award assessments and audit reports of project partners and sub-grantees to ensure their capacity to manage project funds as partners or sub-grantees
  • Ensure accurate, complete & timely financial and management reporting, including monthly management accounts, balance sheet control
  • Ensure HR policies & processes are in place and adhered to
  • Administer staff payroll
  • Line management of finance team and Operations Support team staff
  • Oversee annual capital budget
  • Develop annual Risk Management plan
  • Coordinate the allocation of vehicles and other assets to staff
  • Maintain and update the employee handbook
  • Develop and advice on organizational and departmental budgets
  • Train program staff on budgeting, financial and accounting procedures.
  • Ensure safe custody of all monies and organizations assets.
  • Performing other tasks as required by the Director

Level of education:

  • Post graduate qualification (Master degree) in a business discipline with a financial and accounting emphasis required.

Special training:

  • CPA (K) or ACCA certification or similar certification
  • Human Resource Management

Other competencies:

  • Skilled in the use of standard business software and communication skills
  • Have strong influencing and leadership skills
  • Have excellent planning, organisational and time management skills
  • Be resilient and able to work well under pressure, prioritise a heavy workload and work both reactively and pro-actively
  • Have experience of motivating & developing teams – including performance management & appraisals
  • Have a high degree of integrity, tact, diplomacy, team player and corporate spirit
  • Thorough understanding of financial guidelines and regulations and sound judgment in applying them to diverse field based operations.
  • Sound understanding of and ability to use accounting software (Quick books) and the MS office suite of applications with emphasis on MS Excel, MS Word and MS PowerPoint.

Job experience:

Minimum of seven years’ experience in financial and administrative management in the NGO sector at similar capacity

Interested candidates are to send a Cover Letter, Curriculum Vitae, and copies of Academic and Professional Certificates to no later than Friday 29/3/2024.
Canvassing in any form will lead to automatic disqualification.