Role Purpose:
- IPPF ARO is seeking a dynamic, versatile,
and highly-organized Executive Officer to perform personalized
administrative duties for senior management, specifically the Regional
Director’s Office (RDO). The Executive Officer will be responsible for
planning, budgeting, and reporting within the RDO, as well as organizing
workshops, events, and official meetings. The role also entails
maintaining the highest degree of integrity, flexibility, teamwork, and
confidentiality.
Role Deliverables:
- Reporting to senior management and
performing secretarial and administrative duties.
- Developing, coordinating, and
implementing the Regional Director’s office program budget.
- Typing, formatting, and editing reports,
documents, and presentations.
- Entering data, maintaining databases, and
keeping records.
- Liaising with internal departments,
answering calls, and making travel arrangements.
- Managing internal and external
correspondence on behalf of senior management.
- Scheduling appointments, maintaining an
events calendar, and sending reminders.
- Copying, scanning, and faxing documents,
as well as taking notes.
- Preparing facilities for scheduled events
and arranging refreshments, if required.
- Organizing and overseeing official
meetings and conferences, including preparation and reporting.
- Coordinating the planning, budgeting, and
logistics for workshops, events, and travel.
- Any other reasonable duties as may be
requested from time to time.
Key Skills/Expertise:
- A first degree in Social Sciences,
International Relations, Communication, Business Administration, or any
other related field.
- A minimum of one-year executive-level
support experience, ideally in an international setting, including office
management, administration, and secretarial support is desirable.
- Excellent office management skills,
including proficiency in appointment scheduling software such as MS
Outlook, as well as conference call apps (Teams/Zoom, etc.).
- Strong interpersonal skills for effective
communication with diverse, multicultural, and multilingual groups –
articulate, tactful, and diplomatic.
- Demonstrates a high degree of integrity,
flexibility, and an understanding of the importance of confidentiality.
- Supportive of a woman’s right to choose
and to have access to safe abortion services.
- Exceptional organizational and time
management skills to handle multiple tasks and meet tight deadlines.
- Flexible and a team player.
- Excellent writing/drafting skills.
- Fluent in English; good working knowledge
of French desirable.
- Advanced-level IT skills – Extensive
experience in creating documents and spreadsheets using office software
such as MS Word, Excel, and PowerPoint.
- Commitment to safeguarding in both local
and international contexts.
- Ability to thrive in a diverse,
multicultural, multilingual, and intergenerational environment that
promotes antiracism and respect for others.
How To Apply
Interested individuals should submit an application
form in the IPPFARO CV form (attached) and
a 1-page cover letter to: hroffice@ippf.org with
the job position you are applying for as the subject of the
email by 22 April
2024.