Job Title: Executive Assistant
Hiring Organization: Corporate
Staffing
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Healthcare
Consulting
Job Type: Full
Time
Salary: KES 65k –
95k
Date Posted: 03/28/2024
Our
client is seeking an organized and reliable Office Administrator/Executive
Assistant to manage day-to-day office administration and provide scheduling and
other administrative support to the Africa leadership team. The Office
Administrator/Executive Assistant will report to the Vice President and provide
critical support to the Africa team.
Responsibilities:
Executive
Assistant to the Africa Leadership Team
- Plan
and execute leadership’s work schedule, ensuring optimal use of their time
and that they are prepared for all meetings.
- Support
leadership and colleagues with travel planning and logistics, including
booking flights, hotels, cars, developing detailed written itineraries and
travel authorization requests.
- Serve
as point person on all action lists, as well as debriefing process for
check-ins and internal and external meetings.
- Copy-edit
and proofread communications/presentations.
- Manage
billing, and expense reports and itemize credit card bills and other
related expenses.
- Other
special projects as needed.
Office
Administration
- Served
as point person for the company’s CRM database management in Africa.
- Greet
clients and other visitors to the office in a friendly and professional
manner.
- Manage
emails, letters, packages, phone calls, and other forms of correspondence.
- Maintain
a clean and organized office space, set up office lunches, schedule, and
set up/clean up conference rooms.
- Support
planning and coordination of internal events, including employee
engagement initiatives, holiday celebrations, and special events.
- Support
special initiatives as they arise.
- Help
with basic AV/IT troubleshooting and database management.
- Liaise
with finance and IT team as necessary.
Talent/HR
Support
- Manage
scheduling for recruitment efforts, process for semi-annual performance
review and new hire orientation process.
- Assist
in coordination of travel arrangements with final round interviewees.
- Filing
and organization of recruitment materials such as candidate profiles and
writing samples.
- Assist
leadership team and program leads with managing the hiring and onboarding
process in collaboration with finance and HR.
Qualifications:
- Bachelor’s
degree required.
- At least 4-5
years of related, progressively responsible work experience, including
supporting a senior executive.
- Knowledge
of executive and administrative operations.
- Team
player with strong communication, diplomacy, and interpersonal skills.
- Ability
to copy-edit communications materials, including presentations, memos, and
emails.
- Ability
to multitask, work in an entrepreneurial and flexible environment, and
after-hours availability as needed.
- Sense
of humor and ability to work well with a wide variety of personalities.
- Must
be authorized to work in Kenya; visa sponsorship is not available for this
position.
- Is
organized and detail-oriented.
- Has
exceptional priority and time management skills.
- Is
self-motivated.
- Is
flexible and adaptable.
- Is
positive and professional.
How to
Apply
Gross
Salary: Ksh 65k – 95k,
If you
are up to the challenge and possess the necessary qualifications and
experience; please send your CV only quoting the job title on the email subject (Executive Assistant – Healthcare
Consulting) to jobs@corporatestaffing.co.ke
before 12th April 2024.