Job Title: Admin and Finance Associate
Hiring Organization: Climate
Action Against Disinformation
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit Organisation
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/14/2024
Driving
regulations that address intentional climate disinformation and disrupt its
economic model.
Advocating for a more pluralistic information ecosystem, holding Big Tech
accountable.
Building the evidence base of harm and strategically communicating the reality
of climate change.
Empowering organisations and grassroots movements and amplifying voices pushing
back against disinformation.
We seek a
detail-oriented problem solver with a passion for supporting impactful change.
You’ll play a vital role in keeping our coalition running smoothly and
amplifying our online presence. You’ll manage the day-to-day operations, ensure
financial efficiency, and contribute communications efforts to building a
strong digital voice for CAAD and its member organisations. This is an
opportunity to directly contribute to the fight against climate disinformation
and build a healthier information ecosystem.
How
you’ll contribute
- Act
as the primary contact person for CAAD members for day-to-day
administrative and operational matters and daily office operations.
- Manage
daily office operations, including scheduling, correspondence, travel
arrangements, and meeting logistics.
- Coordinate
with member organisations to facilitate their participation in CAAD
initiatives.
- Maintain
accurate records and documentation of activities and processes.
- Provide
administrative support to the CAAD leadership team and program staff.
- Process
invoices and payments in accordance with established financial procedures.
- Prepare
and monitor budgets for CAAD activities and projects.
- Manage
grant funds and ensure compliance with reporting requirements.
- Work
with the finance team of the CAAD host organisation to develop and
implement financial policies and procedures.
- Support
procurement processes including reviewing and analyzing offers and
contracts, communications with external suppliers and maintaining updated
records.
- Handle
event management for virtual and/or international in-person meetings such
as retreats, including logistics, internal and external communication,
supplier management, etc.
- Support
onboarding and offboarding processes of digital team members.
- Support
other operations tasks related to team coordination (e.g., setting up
calls).
- Proactively
contribute to team spirit e.g. through the organisation of team-building
activities.
- Manage
online platforms, ensuring engaging content and consistent visibility for
CAAD and member activities.
Our
ideal candidate has
- Experienced
in administrative and financial management and project coordination.
- Strong
organisational and time management skills.
- Excellent
communication and interpersonal skills.
- Strong
project management and IT skills – an experienced user of cloud-based
collaboration tools (e.g. Slack, Monday.com, Google Drive), and Microsoft
Office including Excel, PowerPoint and Word.
- Experience
with website content management systems and social media platforms is a
plus.
- Understanding
of grant management and financial reporting is preferred.
- Passion
for the mission of CAAD and commitment to climate action.
- A
passion and talent for working with numbers.
- A
fast learner with a can-do attitude and a desire to find solutions to
tricky problems, and who is comfortable working in a dynamic international
environment.
- Ability
to manage deadlines and prioritise between multiple tasks.
- Excellent
attention to detail.
- Ability
to work flexibly, both independently and in a team, and the disposition to
work generously with colleagues in a high-trust community of peers.
- A
passion for being an active member of a team and contributing to team
spirit.
- Experience
providing operational support to complex international teams working
across multiple internal systems, national contexts and currencies.
- The
versatile and adaptable skills necessary to flourish in a fast-paced and
wide-ranging work environment and work across phone/video conferencing,
time zones, Slack, etc.
Why
join us?
- Make
a real difference in the fight against climate change and disinformation
- Work
with a bunch of dynamic, culturally diverse individuals who combine their
passion to make a difference with a rigorous and results-oriented approach
to work,
- The
opportunity to work with a passionate and dedicated team on a critically
important issue and be part of a remote-first, international coalition of
passionate people working on information integrity on climate change.
- Enjoy
regular opportunities to connect and collaborate with partners and actors
around the world
- Competitive
salary and benefits package.
- A
full-time employment contract for a year with the possibility of renewal.
