Position Summary
The Accountant and Admin
Assistant will support the functions and roles under the Finance and
Administration department, which cover areas including budgeting, financial
resources mobilization, maintenance of accurate accounting records, reporting,
procurement, and office administrative duties. S/He will work under the Finance
and Admin Manager.
Roles And Responsibilities Of The
Position
The specific responsibilities of the Accountant and Admin
Assistant include, but are not limited to:
- Financial record maintenance:
Maintain accurate records of financial transactions and prepare monthly
reconciliations.
- Budget monitoring: Assist in
preparing, monitoring, and analyzing budget reports to ensure fiscal
responsibility.
- Expense tracking: Assist in
monitoring and managing organisational expenses, ensuring adherence to
budgetary guidelines.
- Reporting: Prepare monthly,
quarterly, and annual financial reports as may be required for review by
the Finance and Admin Manager.
- Compliance: Ensure compliance
with accounting policies, procedures, and regulatory requirements.
- Payment processing support:
Undertake invoice processing, expense report management, and petty cash
management.
- Procurement: support in
procurement exercises, ensuring the organizational procurement guidelines
are adhered to
- Audit assistance: Support
internal and external audit processes by providing necessary documentation
and information.
- Administrative duties: will
include and not limited to the filing of organizational records, front
desk, management of office supplies and coordination of clerical duties.
- Provide support to the Finance
and Admin Manager and Program Officers in the planning, implementation and
evaluation of financial and budget components of programs and project
activities.
Qualifications And Experience
- Bachelor’s degree in accounting,
finance, business studies and or administration or related field and a
minimum certification of CPA section I or its equivalent.
- Minimum of 2 years of experience
performing similar roles preferably in an NGO setting.
Competencies
And Skills
- A strong commitment to IILA’s
objectives and values.
- Proficiency in QuickBooks, and MS
Office, particularly strong Microsoft Excel skills.
- Knowledge of financial
regulations and compliance standards.
- Ability to analyse financial
data, identify trends, and provide insights.
- Strong attention to detail skills
with a focus on accuracy in financial reporting and record-keeping.
- Excellent verbal and written
communication skills; ability to effectively translate and communicate
financial concepts and data in user-friendly statements and information
for use at different levels and functions within the organization.
- Strong organizational and time
management skills; ability to manage multiple tasks and meet deadlines.
- Ability to work collaboratively
within a team environment and contribute to team goals.
- Relationship-building skills with
an ability to prioritize, negotiate, and work with a variety of internal
and external stakeholders.
- Ability to identify issues,
analyse, and implement effective solutions.
- Ethical Conduct: Maintain
confidentiality and uphold ethical standards in handling financial
information and transactions.
Remuneration
Remuneration will be according to the IILA salary scale
and policies.
How To Apply
Interested candidates who satisfy the above requirements
should immediately forward their application, consisting of a cover letter and
CV to the CEO of the International Institute for Legislative Affairs at ilakenyarecruitment@gmail.com.
Applications will be considered on a rolling basis.