Procurement Associate Job in Kenya

Location: Kenya, Homa Bay Sub-Office

Job Responsibilities:

  • Carry out procurement processes in line with the PATH Kenya laid down policies as well as donor regulations and the laws of the land.
  • Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
  • Track orders and confirm system lead times, delivery dates, and costs.
  • Prepare, update, and maintain purchase orders until they are closed.
  • Conduct routine vendor circularization and accounts reconciliations.
  • Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
  • Identify opportunities and implement actions aimed at achieving efficiencies in procurement processes.
  • Ensure that invoices are properly supported before payment consideration.
  • Facilitate good mutual business relationships with suppliers/vendors.
  • Maintain an up-to-date procurement document filing system.

Experience & Requirements:

  • A bachelor’s degree in any business-related field with a specialization /bias in procurement.
  • CIPS qualification and KISM membership will be an added advantage.
  • At least 2 years of progressive relevant on-the-job experience, preferably in a busy NGO setting.
  • Familiarity with USAID Rules and Regulations and Kenyan procurement laws.
  • Excellent communication skills (both verbal and written).
  • Strong attention to detail, and sound technical and analytical skills.
  • Ability to take sound meeting minutes
  • High standards of integrity.
  • Good time management skills and the ability to prioritize.
  • Ability to take self-initiatives and solve problems.
  • Ability to handle multiple and conflicting priorities, and work under strict deadlines.
  • Availability for immediate deployment.

How To Apply

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