Location: Kenya, Homa Bay Sub-Office
Job Responsibilities:
- Carry out procurement processes in line with the PATH Kenya
laid down policies as well as donor regulations and the laws of the land.
- Prepare formal invitations for bids and requests for
quotations, including required special terms and conditions, performance,
and technical criteria.
- Track orders and confirm system lead times, delivery dates,
and costs.
- Prepare, update, and maintain purchase orders until they are
closed.
- Conduct routine vendor circularization and accounts
reconciliations.
- Ensure that all the vendors that PATH Kenya does business
with are properly registered and are subjected to proper due diligence
processes including Bridger checks.
- Identify opportunities and implement actions aimed at
achieving efficiencies in procurement processes.
- Ensure that invoices are properly supported before payment
consideration.
- Facilitate good mutual business relationships with
suppliers/vendors.
- Maintain an up-to-date procurement document filing system.
Experience & Requirements:
- A bachelor’s degree in any business-related field with a
specialization /bias in procurement.
- CIPS qualification and KISM membership will be an added
advantage.
- At least 2 years of progressive relevant on-the-job
experience, preferably in a busy NGO setting.
- Familiarity with USAID Rules and Regulations and Kenyan
procurement laws.
- Excellent communication skills (both verbal and written).
- Strong attention to detail, and sound technical and
analytical skills.
- Ability to take sound meeting minutes
- High standards of integrity.
- Good time management skills and the ability to prioritize.
- Ability to take self-initiatives and solve problems.
- Ability to handle multiple and conflicting priorities, and
work under strict deadlines.
- Availability for immediate deployment.
How To Apply