Job Title: HR Senior Assistant
Hiring Organization: UNOPS
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Not For
Profit
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/11/2024
Based in Nairobi, Kenya and under the direct supervision of the HR Officer – Recruitment Support Services, the Senior HR Assistant – Recruitment Support Services is responsible for effectively administering and implementing HR recruitment support services across the organization.
The HR Senior Assistant – Recruitment Support Services works in close collaboration with the Programme, Project and Support Services colleagues administering UNOPS and partner personnel globally and with UNOPS HQ colleagues, to exchange information and ensure consistent service delivery, particularly in terms of recruitment processes. S/he provides recruitment support to field offices, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery.
The HR
Senior Assistant – Recruitment Support Services promotes a client-oriented
approach, consistent with the governing rules and regulations for HR management
and selections in UNOPS. S/he works in close collaboration with the managers of
the different field offices to ensure consistent service delivery and efficient
and timely recruitments. S/he closely monitors recruitment plans and
recruitment KPIs.
Functional
Responsibilities
- Administrative
support to talent acquisition and recruitment administration
Support process improvements and HR knowledge-building initiatives
Administrative support to talent acquisition and recruitment administration - Provide
support to the HR Associates handling recruitments at various stages of
the selection process. This includes administrative support to
recruitments and selections, e.g.
- create
vacancy announcements in UNOPS’ online recruitment system
support with office-wide email circulations for internal positions
coordinate with local job website(s) for outreach activities for internal positions
coordinate the scheduling of interviews and written tests, as appropriate, on behalf of the hiring office
support with plagiarism and AI checks for the written tests
conduct background checks
initiate fee-setting exercises
take minutes during interviews and finalize the overall selection minutes with active input from panel members (English-language panels)
Support full recruitment cycle for internal positions up to ICS-7.
Build and maintain a fluid relationship with clients through constant communication.
Support the completion of recruitment processes including offers and rejections, and updating the status of recruitment cases in the on-line information system in line with UNOPS policy.
Prepare recruitment files and other process approvals.
Support efficient, timely, and client-focused selections of new personnel.
Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
Support process improvements and HR knowledge-building initiatives - Input
and update accurate data and information to institutionalize and
disseminate knowledge using technology, electronic systems and tools to
initiate work and share information with colleagues.
Assist with projects in support of recruitment-related initiatives for attainment of business objectives according to corporate HR strategy.
Contribute to corporate HR initiatives and knowledge networks by assisting with the collection of data on trends, risks and opportunities and by providing collaborative synthesis of lessons learnt and dissemination of best recruitment practices.
Support the delivery of training and learning initiatives for personnel on recruitment-related topics.
Education:
- Completion
of Secondary education is required.
- First
University Degree in Human Resources Management, Business Administration,
Public Administration, or equivalent disciplines is desirable but not a
requirement and may substitute for some of the required years of
experience.
Experience:
- Minimum
of five years of relevant experience in an international and/or national
organization in providing support to recruitments and/or HR-generalist
services is required.
- Proficiency
in computers and office software packages and experience in handling of
web-based management systems is required.
- Language
Requirements
