HR Associate
Summary of Key Functions:
- Support to Recruitments and Talent acquisition
- Recruitment Guidance Services
- Knowledge Building and Knowledge Sharing
- Support to Recruitments and Talent acquisition
- Coordinates recruitment and selection processes from
beginning to end, e.g.
- create vacancy announcements in UNOPS’ online recruitment
system
- support with preliminary shortlist in line with the
established SOP
- administer written tests including plagiarism and AI checks
- coordinate the scheduling of interviews and written tests,
as appropriate, on behalf of the hiring office
- conduct reference checks
- initiate fee-setting exercises
- take minutes during interviews and finalize the overall
selection minutes with active input from panel members (English-language
panels)
- create ICA awards in the UNOPS ERP system, uploading all
supporting documentation to the document manager
- prepare offers to candidates and answer their questions
- Serve as the HR Representative on interview panels.
- Review supporting documentation to ensure completeness of
hire packages and support submissions for review by the appropriate panel,
e.g. ASB, ASP, LCPC, HQCPC.
- Ensure best practices are used for effective and efficient
talent acquisition in line with UNOPS policy.
- Ensure policy compliance to all recruitment processes.
- Guide clients through recruitment and selection processes.
- Liaise with UNOPS’ HR related groups such as SSC on personnel
administration matters and submit transactional HR service data (normally
within the ERP system).
- Answer questions and follow-up with personnel and management
to ensure completion of recruitment in electronic information systems.
- Liaise with relevant HQ and UN system units to exchange
information and follow up on pending issues.
- Set up and maintain reference files/records.
- Support efficient planning and management, including liaising
with internal clients/hiring managers to anticipate their recruitment
needs, developing recruitment plans, setting-up and maintaining dashboards
to monitor the status of recruitments and recruitment KPIs.
- Provide guidance on HR related systems and processes
including but not limited to Recruitment, Contracts, Position Management,
Benefits and Entitlements consistent with UNOPS rules and procedures.
- Research of precedents and analysis of merits of specific
requests (for example waivers of recruitment policies); presentation of
recommendations, taking into account institutionalized exceptions, and
submission of recommendations for the approval of departure from
established policies, procedures and guidelines.
- Provide advice and guidance to personnel on administrative
procedures, processes and practices related to recruitments and the
technical administration of personnel in the ERP.
- Act as liaison between unit and internal and external clients
and focuses on a positive client experience and a business partnering
approach.
- Advise hiring managers and guide personnel on UNOPS
recruitment policies and processes and best practices.
- Support the implementation of institutional gender and
diversity initiatives, providing education and advice on issues related to
equity, compliance, inclusion, and diversity.
- Contribute to HR policy development and corporate HR
initiatives by assisting to collect data on trends, risks and
opportunities and sharing local HR best practices vis-a-vis recruitments.
- Assist with projects in support of HR initiatives for
attainment of business objectives in line with the corporate HR strategy.
- Organize, facilitate and/or deliver training and learning
initiatives for personnel on recruitment-related topics including to less
experienced/new personnel in the team.
- Provide sound contributions to knowledge networks and
communities of practice by synthesizing of lessons learnt and
dissemination of best practices in human resources.
- Collect feedback, ideas, and internal knowledge about
processes and best practices and utilize productively.
- Undertake research on a range of HR related issues and
contribute data as well as draft notes/reports.
- Support the communication on HR policy changes and new HR
initiatives to management and personnel, providing guidance as needed.
- Contributes to knowledge management projects.
- Support process efficiency initiatives.
- Provide input to the development and maintenance of corporate
systems and tools.
Education/Experience/Language
requirements:
Education:
- Completion of Secondary education is required.
- First University Degree in Human Resources Management,
Business Administration, Public Administration, or equivalent disciplines
is desirable but not a requirement and may substitute for some of the
required years of experience.
Experience:
- Minimum of six years of relevant experience in an
international and/or national organization in providing HR advisory,
recruitment, and/or HR-generalist services is required.
- Proficiency in computers and office software packages and
experience in handling web-based management systems is required.
Language Requirements:
- Full knowledge of English is essential.
- Knowledge of another official UNOPS language is an asset.
Other Requirements:
- Within the required working hours (8 hours per day plus a 30
minute lunch break), some flexibility to accommodate recruitments
occurring outside the Nairobi time zone (GMT+3) is expected.
How To Apply
Apply before or on 9th Feb
2024