Administrative Secretary Job in Kenya

Location: NAIROBI- HEAD OFFICE- Kileleshwa

Reporting to: DIRECTOR

Availability: IMMEDIATE (To commence in the Month of February)

Remuneration: Ksh.28,000/- to 35,000/-

Job Summary

We are looking for an Administrative Secretary to work at our Nairobi Head Office in Kileleshwa. They will be tasked with offering a range of services that are confidential and revolve around office administration and clerical support roles.

Primary Duties and responsibilities

Office Administration

Oversee the reception area, attend to incoming guests and direct them accordingly.

Receive incoming calls, answer queries and/ or channel them to respective offices.

Direct and maintain the cleanliness of all offices, meeting rooms and common areas.

Handle the Directors diary; schedule appointments, provide reminders, coordinate meetings (virtual & face to face).

Make travel arrangements as advised by the Directors.

Manage office budgets and monitor office supplies.

Implement and maintain office procedures/ administrative systems

Prepare and circulate reports and correspondence to relevant personnel in a timely manner.

Handle all information received with the utmost confidentiality required.

Sort and file all related documentation as per Company procedure.

Scan and file documents as directed.

Operate a variety of office equipment such as scanners, printers, computers and centralized switchboard system.

Coordinate the courier services and distribution of parcels to respective offices/ staffs.

Any other roles as may be assigned by the Director.

Qualifications & Requirements

A minimum of a Diploma in Business /Office administration

Proven experience as an Administrative Secretary (Minimum of 1year)

Expert level proficiency in IT skills specifically MS Office

Must be able to type a minimum of 50 words per minute accurately.

Pays keen attention to detail.

Must be flexible to handle multiple priorities.

Excellent communication and interpersonal skills, both written & verbal.

Extremely well organized

Exceptional time management and multi-tasking skills.

Assertive, self-driven individual, able to work with minimum supervision

Strong leadership skills

Must possess high integrity and business ethics.

How To Apply

Eligible applicants should email  an updated CV with at least 2 professional referees to: latest by Wednesday 24th January 2024. Only shortlisted candidates will be contacted for interviews.