Assistant Accountant / Senior Assistant Job in Kenya

 Job Title: Assistant Accountant / Senior Assistant

Hiring Organization: Aga Khan University Hospital
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Medical
Job Type: Full Time
Salary: KES Competitive
Date Posted: 12/01/2023

Aga Khan University Hospital, Nairobi (AKUH, N) is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is one of the hospitals in East Africa accredited by the Joint Commission International from USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

The Aga Khan University Hospital also has an Outreach Division, which is a rapidly growing network of about 50 medical centers spread over East Africa. These medical centers feature three to five consulting rooms with a practice that is home to specialists, qualified medical officers, highly experienced nurses and constant reception cover. The clinics offer an on-site pharmacy and laboratory as well as imaging services. There is high expectation for staff to provide high quality professional services.

Applications are invited from qualified candidates for the above position based in Nairobi Kenya. The position holder will report to the Capital Accountant, General Accounts Department in Finance Division.

Job role

The Assistant Accountant will ensure the accurate, efficient, and secure receipt and documentation of capital goods. Safeguard these assets throughout the receiving process, maintain meticulous records, and coordinate with various departments to facilitate the seamless integration of capital items into the organization’s operations.

Key responsibilities:

  • Daily Receiving and verification of Invoices from Purchasing and Supply Chain Management Department (PSCMD) ensuring relevant support documents are attached namely Delivery notes, Local Purchase Order (LPO), Goods Received Note (GRN), Credit Notes (CN), Non-Stock Purchase Requisitions (NSPR) and Charge sheets where applicable.
  • Label assets with unique identification tags ensuring accuracy and consistency.
  • Maintain meticulous records of received capital items, including serial/IMEI numbers, specifications, locations and custodians.
  • Scan all GRIN acknowledgments related to Fixed Assets and upload them in the asset management system and save copies in a shared folder.
  • Capture photographs of all Fixed Assets and upload these images in the asset management system and save them in a shared folder.
  • Obtain signoffs from asset custodians and update this information in the asset management system.
  • If assets are delivered directly to users, visit the user’s location to complete the above tasks, or arrange for this information to be provided via email if feasible.
  • Conduct periodic audits to verify the accuracy of asset records and address any discrepancies.
  • Any other duty as may be required by the management.

Qualifications and skills requirements:

  • CPA II or bachelor’s degree in accounting/finance or related field. Added advantage if possessing both.
  • Minimum of 6 months of working experience in a similar role
  • A team player with good organizational and communication skills
  • Attention to details and problem-solving skills.
  • Person of high integrity with a positive attitude towards work.
  • Able to work flexible/long hours as and when required.

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