Roving Secretary (Administrative Assistant) – USEFMs
Duties
This is a full-time
position that reports to various sections throughout the Embassy, providing
administrative assistance as needed. As directed by Section Chiefs, duties
include administrative functions: i.e, draft correspondence, diplomatic notes,
and demarches; type reports and cables; prepare briefing books and talking
points; answer telephones and screen calls; take accurate messages; meet and
escort visitors and work crews; sort and distribute mail; organize and maintain
paper and electronic filing systems; schedule and take notes at meetings;
schedule appointments; and perform other administrative support
functions. Works directly under the supervision, and
direction of the Section Chief and indirectly reports to the Supervisory Human
Resources Officer (S/HRO).
Requirements:
Experience:
Two
years experience in Administrative and clerical office experience is required.
Job Knowledge
The
incumbent will need to have a broad knowledge of the Embassy, including all
Agencies. The incumbent will interact with employees from the Embassy and
other Agencies as well. Job holders must have a good general knowledge of
agency correspondence and other applicable office procedures. The incumbent
must be able to respond to some questions from VIP visitors and the Front
Office regarding the Area. Confidentiality is imperative. Must be able to
interact with VIP visitors and the Front Office.
Education Requirements:
A
High School Diploma is required.
Evaluations:
Language Proficiency:
English
Level IV (Fluent) Speaking/Reading/Writing is required.
Skills and Abilities:
Attention
to detail and accuracy is required as well as proficiency in Microsoft Suite
including PowerPoint, Excel, Outlook, and in-house applications such as MyData
and MyServices. Ability to prioritize and organize tasks to accomplish
the workload. Excellent interpersonal and customer service skills are
mandatory to develop cooperative working relationships. Could work
flexible hours and in different sections at short notice. Requires a TOP
SECRET security clearance.
NOTE:
All
applicants under consideration will be required to pass security certifications.
How To Apply
Deadline closes:
11/20/2023
