Programme Management Assistant
Duties and Responsibilities
Within the limits of
delegated authority, the Individual Contract will be responsible for the
following duties:
Provides
support in planning and implementation activities/processes in the development
of strategic plans including the medium-term strategy, programme of work and
the delivery model.
Research,
compile, analyse, summarize, and present information/data on specific strategic
planning-related topics.
Assists in the coordination of programme planning preparation.
Assists
in the preparation and analysis of programme/project/budget proposals; provides
assistance in the interpretation of programme/project/budget guidelines;
reviews and coordinates submissions of programme/project proposals and budget
estimates, ensuring that requisite information is included and justified in
terms of alignment with the strategic plans; propose adjustments as necessary;
and initiates requisite follow-up actions.
Assists
in the monitoring and evaluation of programmes/projects/budget proposals;
categorizes, updates, tracks and analyses data related to
programmes/projects/budget proposals, categorizes, updates, tracks and analyses
of data; carries out periodic status reviews, identifies issues and initiates
requisite follow-up actions; prepares revised budget estimates; reports on
budget revisions, expenditures and obligations, verifies the availability of
funds; ensures necessary approval and entry in computerized budget systems.
Collaborates
with colleagues across the organization on performance reporting; liaises with
relevant parties on the interpretation of the activities/services scheduled in
the PB? and various planning instruments such as the medium-term plan and
internal work plans; provides assistance on reporting requirements, guidelines,
rules and procedures and ensures completeness and accuracy of data submitted.
Drafts
sections of UNEP’s strategic plans, coordinates review and clearance process
with all colleagues involved and coordinates with the editor, translation
services, etc. on finalization and publication of reports in multiple
languages.
Prepares,
maintains and updates files and internal databases; designs and generates a
variety of periodic and ad hoc reports, statistic tables, graphic content, and
other background materials/notes to facilitate inspection and other reviews.
Serves
as a focal point for coordination, monitoring and expedition of strategic
planning, and activities, involving extensive liaison with diverse
organisational units to initiate requests, prepare standard terms of reference
against programme/project objectives, obtain necessary clearances, process and
follow-up on administrative actions and resolve issues related to
implementation.
Serves
as a focal point for coordination, monitoring and expedition of strategic
planning activities, involving extensive liaison with diverse organizational
units to initiate requests, prepare standard terms of reference against
programme/project/budget proposal objectives, obtain necessary clearances,
process and follow-up on administrative actions and resolve issues related to
implementation.
Drafts
correspondence and communications related to all aspects of the work of the
team, including work plans and budgets, revisions and other related issues, and
prepares unit contributions for a variety of periodic reports.
Provide
guidance and training to new/junior staff.
Performs
other duties as assigned.
The
Individual Contractor will report to the Head of the Strategic Planning Unit,
Policy and Programme Division.
Qualifications/special skills
A
minimum of Seven (7) years of experience in programme or project
administration, technical cooperation or related area.
Experience
working with computer applications, mainly spreadsheets is desirable.
Experience
working with an Enterprise Resource Planning System (ERP) such as Oracle or SAP
and UMOJA is desirable.
Experience
with data analysis, reconciliations and reporting is desirable.
Experience
in an international organization such as the United Nations is desirable.
Languages
English
and French are the working languages of the United Nations Secretariat. For the
post advertised, fluency in oral and written English is required. Knowledge of
another official United Nations language is an advantage.
