Program Assistant Job in Kenya

Job Title: Program Assistant
Hiring Organization: CIHEB
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Healthcare
Job Type: Full Time
Salary: KES Competitive
Date Posted: 11/09/2023


The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-governmental organization collaborating with the Ministry of Health and County Health Management Teams to strengthen health systems for improved quality of health care in Kenya. CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation and expansion of high quality, sustainable and comprehensive HIV prevention, care and treatment programs and expansion of COVID-19 vaccination with funding from the President’s Emergency Plan for AIDS Relief (PEPFAR)

Job Summary

The Program Assistant will be responsible for the coordination of the KENPHIA II activities in close collaboration with the Senior Program Manager. This role will involve closely engaging with the Survey Secretariat, to streamline activities and ensure that timelines are met. This position will be based in NASCOP office, Nairobi.

Roles and Responsibilities

Working closely with the KENPHIA II secretariat to schedule and communicate the monthly calendar of activities including meetings both virtual and physical

Work with the secretariat to support meeting logistics, such as booking of boardrooms, registration of participants etc. for in-person meetings within NASCOP.

Support coordination and monitor planned activities in line with the work plan and serve as a liaison between NASCOP and CIHEB Kenya for ensuring deliverable of defined KENPHIA II outcomes.

Support the secretariat in preparation and sign off of KENPHIA II official communication such as Memo’s in close collaboration with CIHEB Kenya

Support coordination of NASCOP team during survey implementation including coordinating and scheduling of external monitoring activities, vehicle logistics, payments and procurement.

Working with the secretariat to draft meeting agenda and minutes

Support the secretariat in closely monitoring the work plan and safekeeping of all related KENPHIA II documentation within NASCOP


Degree in development-related course Project Management/Social Sciences/Administration.

Experience managing health-related donor-funded programs will be an added advantage

Good computer skills with proficiency in Microsoft packages

Good organizational skills

Sound interpersonal and liaison skills as well as a team player

Excellent planning and organizational skills

Good communication and facilitation skills

Must be a self-motivated and reliable person who can work with minimal supervision

How to Apply:

Kindly send your application that includes a cover letter and an updated CV including names of three professional referees to on or before 24th November 2023. Applicants are advised to include the title “Program Assistant KENPHIA II” on the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal opportunity employer.

Only short-listed candidates will be contacted.