Human Resources Assistant (Multiple Positions), G6
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the United Nations
headquarters in Africa and the representative office of the Secretary-General.
We support programme implementation of the United Nations Environment Programme
(UNEP), the Resident Coordinator System (RCS) and the United Nations Human
Settlements Programme (UN-Habitat) globally, as well as other United Nations
offices in Kenya, by providing administrative, conference and information
services (www.unon.org).
These positions
are located in the United Nations Office at Nairobi (UNON), Human Resources
Management Service (HRMS), and Staff Pay and Benefits Section (SPnB). Within
delegated authority, the incumbents will report to a Cluster Lead or Unit Chief
and will perform the following duties:
Responsibilities
Carries
out onboarding processes of selected candidates, processes personnel action
(PA), issues Letter of Appointment, and conducts orientation training; monitors
contract expiration dates and processes requests and actions contract
extension; conducts eligibility review of staff for contract conversation.
Processes
temporary and permanent staff movements and related administrative actions
including those related to inter-agency agreements.
Processes
staff benefits and entitlements.
Processes
off-boarding and related separation personnel actions.
Reviews
and prepares submission of documentation to the Pension fund relating to
enrollment and award for disability benefits.
Advises
staff on entitlements and benefits, and processes them in the system.
Maintains
family status of staff members and administers respective dependency
entitlements.
Reviews
and approves time and attendance requests (maternity leave, paternity leave,
certifies sick leave, special leave without pay (SLWOP); Rest and Recuperation
(R&R) etc.
Monitors
implementation and compliance with existing regulations through review of
personnel actions processed in Enterprise Resource Planning (ERP), and monitors
Enterprise Core Component (ECC) reports and staffing tables for a variety of
human resources activities.
Assists
with the collection and analysis of data as well as preparation of data
presentations and reports for information sharing, responding to queries,
knowledge management, planning and decision making.
Assists
with visualizations and updating information material such as web pages or
brochures.
Ensures
that requirements and background information used for data analysis are
documented.
Performs
other relevant duties as required.
Qualifications
Education
Completion
of a high school diploma or equivalent is required.
Supplemental
training and certification as an Enterprise Resource Planning (ERP) Human
Resources Partner is desirable.
Work Experience
A
minimum of seven (7) years of progressively responsible experience in human
resources management, administrative services or related areas is required. The
minimum years of relevant experience is reduced by two years for candidates who
possess a first-level University degree.
Experience
in the application of Human Resources rules and regulations in an international
organization operational environment is required.
Experience
in administering a broad range of personnel actions, entitlements and benefits
using Enterprise Resource Planning (ERP) systems is desirable.
Experience
in serving clients in the area of staff administration of entitlements and
benefits in the UN Common system or similar organization is desirable.
Work
experience of one (1) year or more in data analytics or related area is
desirable.
Languages
English
and French are the working languages of the United Nations Secretariat. For the
post advertised, fluency in English is required. Knowledge of another official
United Nations language is desirable.
How To Apply
Closing Date: 29
November 2023