Human Resources Assistant Job in Kenya

Human Resources Assistant (Multiple Positions), G6

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS) and the United Nations Human Settlements Programme (UN-Habitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (
These positions are located in the United Nations Office at Nairobi (UNON), Human Resources Management Service (HRMS), and Staff Pay and Benefits Section (SPnB). Within delegated authority, the incumbents will report to a Cluster Lead or Unit Chief and will perform the following duties:


 Carries out onboarding processes of selected candidates, processes personnel action (PA), issues Letter of Appointment, and conducts orientation training; monitors contract expiration dates and processes requests and actions contract extension; conducts eligibility review of staff for contract conversation.

 Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements.

 Processes staff benefits and entitlements.

 Processes off-boarding and related separation personnel actions.

 Reviews and prepares submission of documentation to the Pension fund relating to enrollment and award for disability benefits.

 Advises staff on entitlements and benefits, and processes them in the system.

 Maintains family status of staff members and administers respective dependency entitlements.

 Reviews and approves time and attendance requests (maternity leave, paternity leave, certifies sick leave, special leave without pay (SLWOP); Rest and Recuperation (R&R) etc.

 Monitors implementation and compliance with existing regulations through review of personnel actions processed in Enterprise Resource Planning (ERP), and monitors Enterprise Core Component (ECC) reports and staffing tables for a variety of human resources activities.

 Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

 Assists with visualizations and updating information material such as web pages or brochures.

 Ensures that requirements and background information used for data analysis are documented.

 Performs other relevant duties as required.



Completion of a high school diploma or equivalent is required.

Supplemental training and certification as an Enterprise Resource Planning (ERP) Human Resources Partner is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related areas is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.

Experience in the application of Human Resources rules and regulations in an international organization operational environment is required.

Experience in administering a broad range of personnel actions, entitlements and benefits using Enterprise Resource Planning (ERP) systems is desirable.

Experience in serving clients in the area of staff administration of entitlements and benefits in the UN Common system or similar organization is desirable.

Work experience of one (1) year or more in data analytics or related area is desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

How To Apply

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Closing Date: 29 November 2023