Receiving and Inspection Assistant Job in Kenya - UN

Receiving and Inspection Assistant

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support program implementation of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS), and the United Nations Human Settlements Programme (UNHabitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference, and information services (
This post is located in the United Nations Office at Nairobi, Central Support Services, Property Management Unit (PMU), and reports to the Chief, Property Management Unit.


Receiving and Inspection:

Process receipt of goods.

Receive, inspect, and certify acceptance/rejection of goods delivered by vendor(s) or contractor(s), as specified on the Purchase Orders as well as contracts involving commodities delivered to, or provided in support of, UNON, UNEP and UN-HABITAT.

Bar-code assets.

Raise the Discrepancy report if appropriate.

Maintain a record of all incoming shipments in the Receiving and Inspection (R&I) Register.

Notify the Equipment Focal Point (EFP)/requisitioner of the arrival, acceptance, or rejection of part or all of a consignment.

Advise Procurement of receipt of the goods and instruct Accounts Section to effect payment to the vendor

Oversee and coordinate the movement of received goods from the receiving area to the EFP/requisitioner/end user.

Ensure signing of R&I reports by the EFP/requisitioner/end-user after delivery of their items/goods

Ensure accurate and comprehensive Receiving and Inspection (R&I) data is entered in the Asset Management System, as well as in the manual and electronic R&I registers.

Maintain files with R&I reports and related documents.

Other functions:

Participate in physical verification exercises of the assets of UNON, UNEP, and UN-HABITAT.

Assist the Disposal Assistant in receiving and disposing of assets approved for disposal.

Conduct physical verification of items requested to be taken out of the UN Complex and update the electronic gate pass system accordingly.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Any other duties that may be assigned by the supervisor(s), including but not limited to, covering for colleagues in the Unit during their absence.


Professionalism: Knowledge of the United Nations property control and inventory procedures; the ability to perform analysis, modeling, and interpretation of data in support of decision-making; shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; supports and acts by final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organisation: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.



Completion of secondary education/ high school diploma is required.

Supplementary technical training in assets management or related areas is desirable.

Work Experience

A minimum of three (3) years of progressively responsible experience in receiving and inspection, supply chain, finance and budget, logistics or procurement, audit and accounting, or related areas is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.

Experience in the UN administrative processes or comparable organization is desirable.

Experience working with Enterprise Resource Planning (ERP) is desirable.

Experience in receiving/shipping for IT and non-IT assets is desirable.

One (1) year or more of experience in data analytics or related areas is desirable.


English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Working knowledge of another UN language is desirable.

Closing Date: 14 November 2023

How To Apply

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