People & Culture Coordinator
With over 70 years of
experience, our focus is on helping the most vulnerable children overcome
poverty and experience fullness of life. We help children of all backgrounds,
even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff
working in nearly 100 countries and share the joy of transforming vulnerable
children’s life stories!
Key Responsibilities:
HRIS (Currently Workday) Administration and Management
As
the WV Kenya HRIS/Workday key user, maintain and update the WV Kenya HR data in
Workday (HRIS) system.
Update
all the People and Culture (P&C) data in the system in a timely manner.
Ensure
that all available Workday reports and modules are fully operational with
accurate and complete information for decision making.
Serve
as the point of contact and point person for World Vision Kenya with the East
Africa Regional and Global Center workday operations team to ensure timely
trouble shooting of technical and operational problems with the systemPayroll Administration Support
Generate
relevant reports from workday system on a monthly basis for reconciliation with
monthly payroll related documents in preparation for payroll processing.
Work
closely with P&C business partners and the P&C Coordinator for Total
Rewards to address any missing data and information needed for payroll
processing on or before the 10th of every month.
Manage
and input data in the payroll software (currently Popay) in collaboration with
the P&C Coordinator for Total Rewards and ensure that the payroll system is
adequately updated.
Liaise
with the payroll software service provider for any required support
Process
payments for temporary staff, consultants and other non-regular employee
categories of staff that are ordinarily paid out-side of the regular staff
payroll.Capacity Building and Reporting
Train
and assist WV Kenya staff and managers on the use of the (HRIS) systems
(currently Workday, Popay and Power BI among others)
Produce
relevant reports and analysis from the (HRIS) Systems for data quality
assessment and other key performance measures required by World Vision at the
regional and global center
Produce
reports on staff turnover, workforce planning, compliance training, diversity,
recruitment efficiency, performance management among others for senior
leadership decision making and for effective P&C team service deliveryHRIS Subject Matter Expert
Support
P&C business partners and the P&C Director in the preparation of
technical reports and presentations eg scenario modelling and preparation of
departmental presentations for Senior leadership and board meetings.
In
collaboration with the P&C director develop and update the WV Kenya
organizational chart.
Represent
WV Kenya in HRIS system’s related improvements or enhancement discussions such
as job architecture process, job evaluation processes, salary survey data
analysis among others
Key
focal point user on Power BI and other World Vision digital platforms on
HR/People and culture data and reports.
Support
the P&C team in designing employee surveys, Staff newsletter layout and
designs and other key presentations in collaboration with the relevant
stakeholders.
Design
relevant collaborative tools and templates for use by the P&C team such as
smart sheets, trackers, project planners to effective implementation of P&C
projects and processes etc among others
Required Professional
Experience
A
minimum of 5 years working experience in a large organization 400+ employees
(NGO setting is preferred)
A
minimum of 3 years’ experience working with HRIS, Payroll, SAPs or other key
HR-related software and platforms
Work
experience related to financial analysis, Benefits and compensation analysis
(preferred)
Excellent
use of HR Information Systems
Proficiency
in Systems Applications
Advanced
knowledge on use of Payroll systems
Excellent
interpersonal and relational skills
Excellent
communication and negotiation skills
Ability
to support and coordinate diverse projects without losing focus
Ability
to meet reporting and project deadlines
Team
player and a good collaborator across departments and stakeholders
The
job holder must be thorough, professional and detail-oriented
Expert
knowledge of relevant local labour legislature such as the data protection Act
and employment Act in Kenya
Ability
to function in a cross-cultural environment
Required Education,
training, license, registration & certification
University
Degree in Business Administration, Human Resources Management, Information
Systems, or any other related field
A
member of IHRM or related professional body
CHRP
qualifications (preferred)
ICT-related
certification (preferred)
Applicant
Types Accepted:
Local Applicants Only
How To Apply
