Local Procurement Officer
Reporting to :
- Project Manager
or his designee(s).
Job Responsibilities
- Negotiating
prices with suppliers.
- Ordering and
buying from suppliers.
- Sourcing for new
suppliers and/ or sub contractors.
- Producing
purchase orders and sending them to the relevant suppliers.- Must check
for accuracy, completeness and clarity of information before obtaining
approval of the purchase order.
- Reviewing
supplier terms and prices regularly.
- Ensuring timely
delivery of goods to the company premises.
- Sending out RFQ’s
to suppliers once a material request has been issued. Make a comprehensive
spreadsheet for the said item with all details including product
specification, price, brand, payment terms, lead time etc for the relevant
authorities to make final decision on choice of supplier.
- Assist the
procurement manager in maintaining current and up to date procurement
documents and manuals.
- Maintaining petty
cash and giving a total account of small purchases on a monthly basis.
- Coordinate with
suppliers to confirm the right materials needed. Obtaining samples
whenever necessary.
- Ensure all
materials arriving in the premises have been registered accordingly in the
stock system.
- Maintain records
to ensure that procurement process, decision and agreements are accurately
documented for accountability and ease of reference.
- Assist with
research into alternative products that may prove to be more
cost-efficient.
- Assist with the
reconciliation of invoices against delivery notes and purchase orders.
- Opening supplier
accounts in the system and documenting all relevant information.
Job Specifications
- Minimum of a
diploma in Purchasing and Supply Management or previous experience in a
similar role/environment.
- Ability to
communicate effectively both orally and in writing.
- Good at multi –
tasking.
- Good planning and
organisational skills.
How To Apply
