Human Resource and Administration Manager
Job purpose
- Responsible for developing, implementing and effectively
managing Human capital and Administration policies, strategies, systems
and processes and ensures these are aligned to the corporate strategic
objectives and increase productivity and enhance organizational
effectiveness.
- Coordinate the implementation of administrative support
services such as visitor reception, mail delivery, document/information
management, occupational safety and maintenance of office facilities.
Reporting relationship
- This role reports to the Managing Director.
Supervisory Role
- Human Resource Officer, Human Resource Assistant, Administrative
office, Administrative Assistant, Office Assistant, Drivers, Security
Officers, ground’s men/women, Registry Assistant
Job Specification.
- The HRAM will report to the Managing Director. The duties and
responsibility of the officer will entail:
- Provide professional leadership in the development and
implementation of human capital and administration plans and budgets,
outlining activities to be undertaken, resource requirements, key
performance measures and indicators as well as expected outcomes.
- Ensure Performance management by operationalizing performance
contracts and staff appraisal system.
- Oversee the management of change process within the company,
team building and positive work attitude.
Payroll Management
- Provision of guidance and counselling services to the
employees
- Ensure timely Preparation of Departmental Work plan, Budget
and reports
- Coordinate compilation and submission of relevant
Departmental performance reports for the attention of the Managing
Director in collaboration with the executive Secretary.
- Automation of HR function to enhance efficiency and
effectiveness
- Develop and implement performance rewards and motivation
system
- Developing and updating sound human resources policies based
on the Labour laws, create awareness of the policies and ensure safe
custody, implement human resource policies and procedures aimed at
enhancing workplace relations and ensuring that employees are treated
fairly, uniformly and equitably.
- Conduct workforce analysis, determine optimum staff
requirements and design organizational structures that maximize synergies
across functions to support the implementation of the approved strategic
plans.
- Develop job descriptions and competency profiles in liaison
with other departments to facilitate human capital planning, staff
recruitment and selection, performance management, training and
- development, job evaluation and pay structure design as well
as career planning.
- Develop and implement the performance management system and
ensure that individual and team performance is continuously monitored and
measured against targets aligned to the strategic direction by clearly
defining performance measures and indicators, expected timeframe as well
as resource requirements.
- Assess training needs and carry out baseline attitude surveys
in order to design and implement relevant training programme aimed at
building staff capacity.
- Resolve employee grievances and disciplinary cases,
recommending appropriate action to solve problems and assist employees in
finding satisfactory solutions to personal problems through counselling
services.
- Ensuring timely and economic provision of administrative
services such as adequate office supplies, transport, insurance and
maintenance of plant & equipment.
- Manage the recruitment and selection policies and process in
consultation with the
- Managing Director in order to ensure that BOMWASCO has
qualified human capital with the required competencies necessary for
implementation of functional strategic management plans.
- Develop and coordinate the implementation of staff induction
and on-the-job orientation programme aimed at providing new staff with
relevant information about the technical and social aspects of their work.
- Ensure that the terms and conditions of service and
remuneration are revised periodically in conformity with the prevailing
Labour market and WASREB guidance as need arises to promote staff morale
and enhance sense of belonging amongst staff.
- Oversee the implementation of an effective human resource
management information system for monitoring, tracking and evaluating
employee activities including staff training, performance management,
medical, pension and welfare programme
- Oversee proper maintenance, storage and security of personnel
records to ensure integrity of data and information related to human
capital development programmes as well as administrative
- support services.
- Oversee the administration of employee medical and insurance
packages including workers compensation through the appropriate benefit
schemes such as NHIF, NSSF, and other employee welfare programmes.
- Oversee and coordinate the functions of the administration
section and provides guidance on related matters such as cost-effective
mail delivery systems, data/information management, office security,
vehicle maintenance, communication facilities and front office reception
services. xxiv.
- Prepare and submit relevant reports as and when required xxv.
To provide leadership, guidance and inspiration to the team to ensure high
level of staff engagement. xxvi. Administer and coordinate
- Staff welfare issues.
- Any other duties as may be assigned from time to time by the Managing
Director or the Board
Person Specification
For appointment
to this position, the person must have;
- Bachelors’ degree in HRM, Business Administration/Management,
Social Sciences from a recognized university;
- Membership to a professional body IHRM CHRP (K) or Higher
National Diploma
- Ten (10) years relevant experience, Five (5) years at Senior
Management level
- Master’s Degree shall be an added advantage
- Understanding of Labour laws.
- Computer Knowledge and understanding of ERP system
- Report Writing Skills Demonstrated high performance and
leadership in previous roles
- Meet the requirements of Chapter Six (6) of the Constitution
Key Competence and Skills
- High level of integrity and maturity including team working /
building skills
- Effective interpersonal and communication skills
- Public Relations Skills
- Ability to work under pressure and multitask
- Ability to drive change and innovations
- Professional in good standing
- Planning Skills
- Negotiations and conflict resolution Skills
- Sound judgement
Terms and Condition of
Service:
- The Position of Human Resource and Administration Manager
will be on Three (3) years renewable Contract based on satisfactory
performance.
Remuneration
- An attractive remuneration package commensurate with the
responsibilities of the job and the experience of the individual will be
negotiated with the best evaluated candidate.
How To Apply
Interested candidates can
submit his/her application with detailed CV and photocopies of relevant
testimonials, stating his/her current position, current and expected
remuneration package, e-mail, contact and telephone number, two (2) colored
passport size photo and names and contacts of three referees in a sealed
envelope marked, “Application for the post of Human
Resource and Administrative Manager” to reach the undersigned
latest Friday, 23rd October, 2023
The Secretary,
Board of Directors,
Bomet Water & Sanitation Company. Ltd
P.O Box 588– 20400 BOMET.
Tel: 0714900501
E-mail: info@bomwasco.co.ke or bomwasco@gmail.com
