Human Resource and Administration Manager Job in Kenya

Human Resource and Administration Manager

Job purpose

  • Responsible for developing, implementing and effectively managing Human capital and Administration policies, strategies, systems and processes and ensures these are aligned to the corporate strategic objectives and increase productivity and enhance organizational effectiveness.
  • Coordinate the implementation of administrative support services such as visitor reception, mail delivery, document/information management, occupational safety and maintenance of office facilities.

Reporting relationship

  • This role reports to the Managing Director.

Supervisory Role

  • Human Resource Officer, Human Resource Assistant, Administrative office, Administrative Assistant, Office Assistant, Drivers, Security Officers, ground’s men/women, Registry Assistant

Job Specification.

  • The HRAM will report to the Managing Director. The duties and responsibility of the officer will entail:
  • Provide professional leadership in the development and implementation of human capital and administration plans and budgets, outlining activities to be undertaken, resource requirements, key performance measures and indicators as well as expected outcomes.
  • Ensure Performance management by operationalizing performance contracts and staff appraisal system.
  • Oversee the management of change process within the company, team building and positive work attitude.

Payroll Management

  • Provision of guidance and counselling services to the employees
  • Ensure timely Preparation of Departmental Work plan, Budget and reports
  • Coordinate compilation and submission of relevant Departmental performance reports for the attention of the Managing Director in collaboration with the executive Secretary.
  • Automation of HR function to enhance efficiency and effectiveness
  • Develop and implement performance rewards and motivation system
  • Developing and updating sound human resources policies based on the Labour laws, create awareness of the policies and ensure safe custody, implement human resource policies and procedures aimed at enhancing workplace relations and ensuring that employees are treated fairly, uniformly and equitably.
  • Conduct workforce analysis, determine optimum staff requirements and design organizational structures that maximize synergies across functions to support the implementation of the approved strategic plans.
  • Develop job descriptions and competency profiles in liaison with other departments to facilitate human capital planning, staff recruitment and selection, performance management, training and
  • development, job evaluation and pay structure design as well as career planning.
  • Develop and implement the performance management system and ensure that individual and team performance is continuously monitored and measured against targets aligned to the strategic direction by clearly defining performance measures and indicators, expected timeframe as well as resource requirements.
  • Assess training needs and carry out baseline attitude surveys in order to design and implement relevant training programme aimed at building staff capacity.
  • Resolve employee grievances and disciplinary cases, recommending appropriate action to solve problems and assist employees in finding satisfactory solutions to personal problems through counselling services.
  • Ensuring timely and economic provision of administrative services such as adequate office supplies, transport, insurance and maintenance of plant & equipment.
  • Manage the recruitment and selection policies and process in consultation with the
  • Managing Director in order to ensure that BOMWASCO has qualified human capital with the required competencies necessary for implementation of functional strategic management plans.
  • Develop and coordinate the implementation of staff induction and on-the-job orientation programme aimed at providing new staff with relevant information about the technical and social aspects of their work.
  • Ensure that the terms and conditions of service and remuneration are revised periodically in conformity with the prevailing Labour market and WASREB guidance as need arises to promote staff morale and enhance sense of belonging amongst staff.
  • Oversee the implementation of an effective human resource management information system for monitoring, tracking and evaluating employee activities including staff training, performance management, medical, pension and welfare programme
  • Oversee proper maintenance, storage and security of personnel records to ensure integrity of data and information related to human capital development programmes as well as administrative
  • support services.
  • Oversee the administration of employee medical and insurance packages including workers compensation through the appropriate benefit schemes such as NHIF, NSSF, and other employee welfare programmes.
  • Oversee and coordinate the functions of the administration section and provides guidance on related matters such as cost-effective mail delivery systems, data/information management, office security, vehicle maintenance, communication facilities and front office reception services. xxiv.
  • Prepare and submit relevant reports as and when required xxv. To provide leadership, guidance and inspiration to the team to ensure high level of staff engagement. xxvi. Administer and coordinate
  • Staff welfare issues.
  • Any other duties as may be assigned from time to time by the Managing Director or the Board

Person Specification
For appointment to this position, the person must have;

  • Bachelors’ degree in HRM, Business Administration/Management, Social Sciences from a recognized university;
  • Membership to a professional body IHRM CHRP (K) or Higher National Diploma
  • Ten (10) years relevant experience, Five (5) years at Senior Management level
  • Master’s Degree shall be an added advantage
  • Understanding of Labour laws.
  • Computer Knowledge and understanding of ERP system
  • Report Writing Skills Demonstrated high performance and leadership in previous roles
  • Meet the requirements of Chapter Six (6) of the Constitution

Key Competence and Skills

  • High level of integrity and maturity including team working / building skills
  • Effective interpersonal and communication skills
  • Public Relations Skills
  • Ability to work under pressure and multitask
  • Ability to drive change and innovations
  • Professional in good standing
  • Planning Skills
  • Negotiations and conflict resolution Skills
  • Sound judgement

Terms and Condition of Service:

  • The Position of Human Resource and Administration Manager will be on Three (3) years renewable Contract based on satisfactory performance.


  • An attractive remuneration package commensurate with the responsibilities of the job and the experience of the individual will be negotiated with the best evaluated candidate.

How To Apply

Interested candidates can submit his/her application with detailed CV and photocopies of relevant testimonials, stating his/her current position, current and expected remuneration package, e-mail, contact and telephone number, two (2) colored passport size photo and names and contacts of three referees in a sealed envelope marked, “Application for the post of Human Resource and Administrative Manager” to reach the undersigned latest Friday, 23rd October, 2023

The Secretary,
Board of Directors,
Bomet Water & Sanitation Company. Ltd
P.O Box 588– 20400 BOMET.
Tel: 0714900501
E-mail: or