Grants Associate
SCOPE OF WORK
Amref Health Africa in
Kenya (Amref), jointly with Amref Italy is implementing a Tuberculosis (TB)
pilot project to promote patient-centered care for TB patients through
digitization of facility and community data in Nakuru County. The project is
funded by the Italian Agency for Development Cooperation (AICS) to synergize
the Global Fund TB grant, for which Amref is the non-state Principal Recipient
(PR) for 2021 – 2024. Through the AICS TB project, Amref will work with the
Division of Tuberculosis, Leprosy and Lung Disease Program (DNTLD-P) and TB
coordinators to roll out the digitization of TB patient data using T-Bu lite, a
mobile application for TB diagnosis and treatment monitoring at the health
facility level.
Amref is seeking a
qualified Grants Associate to provide leadership for the effective management of
the grants in the Disease Control, Prevention and Management directorate to
ensure development of grant management systems, contract management, budgeting
processes, mentoring & monitoring of grantees, compliance and reporting
Key Responsibilities
Participate
in setting grant management policies, and developing and enforcing procedures
that assure transparency in the grants processes.
Assist
in the preparation and follow up on timely release of the grants funds for
approved grants including quarterly disbursement.
Participate
in the project’s grants accounting, reporting, compliance and risk management
process.
Carry
out grants specific database maintenance and reporting and upload relevant
reports in the SRs ERP Navision portal in a timely manner.
Representation
of Amref at key stakeholder forums
Review
and finalize sub recipient’s budgets and work plans, prepare
contracts/agreements and follow up on compliance.
Receive
and review periodic grants reports for sub recipients, liquidate the eligible
costs and take relevant action on the expenses rendered ineligible.
Provide
timely feedback to sub recipients on grants performance.
Handle
correspondences and matters in regard to grant management in consultation with
the project team.
Assist
in preparing monthly, quarterly and annual project performance reports.
Ensure
compliance to donor regulations and Amref Health Africa policies within the
directorate as well as by implementing partners
Support
in tax exemption of SRs in line with donor guidelines as applicable
Handle
correspondences and matters in regard to VAT exemption application in
consultation with the Grants Officer, administrative assistant and the Program
Manager.
Participate
in mentoring, monitoring and other SRs capacity building initiatives.
Provide
technical advice and capacity development to Sub recipients to plan, implement,
monitor and report on grants awarded in a manner consistent with assessed needs
above.
Participate
in operation research, documentation and dissemination of new lessons and
experiences in grant management.
Compile
monthly and annual grant reports and assist in quarterly dashboard preparation,
biannual donor reports
Support
in monthly SRs reconciliation to ensure accurate financial reports, monitor
funds uptake and recommend areas of improvement
Assist
in Coordinating internal and external audit and act on audit issues in
collaboration with Grants Officer, PIT and finance department.
Perform
other duties assigned by the Grants Officer and/or Programme Manager and/or
Grants Manager.
Qualification
First
degree in Commerce or its equivalent and CPA (K) or its equivalent
At
least three years of relevant NGO work experience in CSOs grants management
The
candidate should have proven abilities in managing CSOs grants, understanding
of community development issues, proven capacity building and mentoring for
grass-root CSOs, pre- funding assessment, contract design, compliance
management, data analysis, budget and report review for CSOs.
Experience
in Finance and grant management with the Global Fund donor is desired.
Strong
IT skills: Experience in the usage of computers and office software packages
(MS Word, Excel, Power-point);
Team
player
Good
listener
High
integrity and honesty
Ability
to work under minimal supervision
Highly
organized and ability to meet deadlines
Fluency
in English with good verbal and written skills.
How To Apply
The closing date will be
Tuesday 24 October, 2023
