Executive Assistant/ Business Analyst Job in Kenya

 Job Title: Executive Assistant/ Business Analyst

Hiring Organization: Jubilee Insurance
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Insurance
Job Type: Full Time
Salary: KES Competitive
Date Posted: 10/14/2023

Jubilee Insurance was established in August 1937, as the first locally incorporated Insurance Company based in Mombasa in 1937. Jubilee Insurance has spread its sphere of influence throughout the region to become the largest Composite insurer in East Africa, handling Life, Pensions, general and Medical insurance.

Job Ref. No: JAML009

Role Purpose

As a Business Analyst attached to the CEO, your primary responsibility will be to provide strategic support and analytical insights to drive informed decision-making at the executive level. You will collaborate closely with the CEO and other key stakeholders to identify business opportunities, assess risks, and optimize operational processes. This role requires a strong understanding of business dynamics, excellent analytical skills, and the ability to translate complex data into actionable recommendations.

Main Responsibilities

Executive Assistant:

Calendar Management: Schedule and manage appointments, meetings, and conferences for the executive team. Prioritize and coordinate conflicting schedules efficiently.

Travel Coordination: Make travel arrangements, including booking flights, accommodations, and preparing itineraries. Ensure all travel plans align with the executive’s schedule.

Communication Liaison: Act as a central point of contact for internal and external communication, ensuring all messages are relayed accurately and in a timely manner.

Document Preparation: Draft, edit, and format documents, presentations, and reports. Ensure all materials are professional and error-free.

Information Handling: Handle sensitive and confidential information with discretion, ensuring it is shared with authorized personnel only.

Expense Management: Process expense reports, track expenditures, and ensure compliance with company policies.

Task Prioritization: Identify and manage priorities, ensuring the executive’s time is optimized for high-impact activities.

Team Support: Assist in coordinating team meetings, preparing agendas, and documenting minutes. Act as a bridge between the executive team and other departments.

Business Analyst:

Data Analysis: Collect, analyze, and interpret data to generate insights and recommendations. Utilize tools and techniques to identify trends, patterns, and anomalies.

Market Research: Conduct market research and competitor analysis to support strategic decision-making. Stay updated on industry trends, market dynamics, and emerging technologies.

Financial Analysis: Assist in budgeting, forecasting, and financial modeling. Monitor key financial metrics and prepare reports for review.

Report Generation: Create detailed reports and dashboards that provide meaningful insights into business performance, trends, and opportunities.

Process Improvement: Identify inefficiencies and bottlenecks in existing processes. Propose and implement solutions to streamline operations and enhance productivity.

Project Support: Assist in the planning, execution, and tracking of various projects. Collaborate with crossfunctional teams to ensure project milestones are met.

Presentation Skills: Prepare and deliver clear, concise, and visually appealing presentations to convey complex information to stakeholders.

Key Competencies

Data Analysis: Proficiency in data collection, analysis, and interpretation. Ability to utilize analytical tools and software to extract insights from complex data sets.

Strategic Thinking: Ability to think critically and strategically, considering both short-term and long-term implications of business decisions. Strong problem-solving skills to identify opportunities and mitigate risks.

Financial Acumen: Understanding of financial statements, key performance indicators, and financial modelling.

Ability to evaluate financial data and provide insights for informed decision-making.

Communication: Excellent verbal and written communication skills. Ability to present complex information in a clear and concise manner to stakeholders at all levels.

Collaboration: Strong interpersonal skills and the ability to work effectively in cross-functional teams. Capable of building relationships and influencing stakeholders to drive alignment and achieve objectives.

Adaptability: Willingness to adapt to changing priorities and work in a dynamic environment. Ability to handle ambiguity and deliver high-quality results under tight deadlines.


Bachelor’s degree in Business Administration, Finance, or related field.

Relevant Experience

Proven experience as an Executive Assistant and Business Analyst.

Proficiency in MS Office Suite, data analytics tools (e.g., Excel, Tableau), and project management software.

How To Apply

If you are qualified and seeking an exciting new challenge, please apply via Recruitment@jubileekenya.com quoting the Job Reference Number and Position by 25th October 2023. Only shortlisted candidates will be contacted.