Job Title: Executive Assistant/ Business Analyst
Hiring Organization: Jubilee
Insurance
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Insurance
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 10/14/2023
Job Ref.
No: JAML009
Role Purpose
As a
Business Analyst attached to the CEO, your primary responsibility will be to
provide strategic support and analytical insights to drive informed
decision-making at the executive level. You will collaborate closely with the
CEO and other key stakeholders to identify business opportunities, assess
risks, and optimize operational processes. This role requires a strong
understanding of business dynamics, excellent analytical skills, and the
ability to translate complex data into actionable recommendations.
Main
Responsibilities
Executive
Assistant:
Calendar
Management: Schedule and manage appointments, meetings, and conferences for the
executive team. Prioritize and coordinate conflicting schedules efficiently.
Travel
Coordination: Make travel arrangements, including booking flights,
accommodations, and preparing itineraries. Ensure all travel plans align with
the executive’s schedule.
Communication
Liaison: Act as a central point of contact for internal and external
communication, ensuring all messages are relayed accurately and in a timely
manner.
Document
Preparation: Draft, edit, and format documents, presentations, and reports.
Ensure all materials are professional and error-free.
Information
Handling: Handle sensitive and confidential information with discretion,
ensuring it is shared with authorized personnel only.
Expense
Management: Process expense reports, track expenditures, and ensure compliance
with company policies.
Task
Prioritization: Identify and manage priorities, ensuring the executive’s time
is optimized for high-impact activities.
Team
Support: Assist in coordinating team meetings, preparing agendas, and
documenting minutes. Act as a bridge between the executive team and other
departments.
Business
Analyst:
Data
Analysis: Collect, analyze, and interpret data to generate insights and
recommendations. Utilize tools and techniques to identify trends, patterns, and
anomalies.
Market
Research: Conduct market research and competitor analysis to support strategic
decision-making. Stay updated on industry trends, market dynamics, and emerging
technologies.
Financial
Analysis: Assist in budgeting, forecasting, and financial modeling. Monitor key
financial metrics and prepare reports for review.
Report
Generation: Create detailed reports and dashboards that provide meaningful
insights into business performance, trends, and opportunities.
Process
Improvement: Identify inefficiencies and bottlenecks in existing processes.
Propose and implement solutions to streamline operations and enhance
productivity.
Project
Support: Assist in the planning, execution, and tracking of various projects.
Collaborate with crossfunctional teams to ensure project milestones are met.
Presentation
Skills: Prepare and deliver clear, concise, and visually appealing
presentations to convey complex information to stakeholders.
Key
Competencies
Data
Analysis: Proficiency in data collection, analysis, and interpretation. Ability
to utilize analytical tools and software to extract insights from complex data
sets.
Strategic
Thinking: Ability to think critically and strategically, considering both
short-term and long-term implications of business decisions. Strong
problem-solving skills to identify opportunities and mitigate risks.
Financial
Acumen: Understanding of financial statements, key performance indicators, and
financial modelling.
Ability
to evaluate financial data and provide insights for informed decision-making.
Communication:
Excellent verbal and written communication skills. Ability to present complex
information in a clear and concise manner to stakeholders at all levels.
Collaboration:
Strong interpersonal skills and the ability to work effectively in
cross-functional teams. Capable of building relationships and influencing
stakeholders to drive alignment and achieve objectives.
Adaptability:
Willingness to adapt to changing priorities and work in a dynamic environment.
Ability to handle ambiguity and deliver high-quality results under tight
deadlines.
Qualifications
Bachelor’s
degree in Business Administration, Finance, or related field.
Relevant
Experience
Proven
experience as an Executive Assistant and Business Analyst.
Proficiency
in MS Office Suite, data analytics tools (e.g., Excel, Tableau), and project
management software.
How To
Apply
If you
are qualified and seeking an exciting new challenge, please apply via Recruitment@jubileekenya.com quoting
the Job Reference Number and Position by 25th October 2023. Only shortlisted
candidates will be contacted.