Administrative Officer
Human Rights Watch (HRW)
is seeking an Administrative Officer to provide joint operational, project, and
administrative support to both the Deputy Executive Director/Chief Operating
Officer and Chief Financial Officer. The Deputy Executive Director/COO oversees
all of the organization’s operations functions (development, finance, human
resources, information technology, security, and facilities) and is responsible
for supporting our institution and colleagues to ensure that HRW continues to
build our organization for maximum impact in the world today. The Chief
Financial Officer oversees Finance and Administration teams which includes
Accounting & Audit, Financial Planning & Analysis, Financial
Operations, and Administration, and serves as the organization’s chief
financial strategist, providing clear guidance to the Executive Committee, the
Board of Directors, the DED/COO, and senior management on all financial and
administrative matters.
This full-time position will be based in the East Coast time zone of the US, with a preference to be based in New York or Washington D.C, and will report jointly to the Associate Director, Chief Operating Office based in New York and the Chief Financial Officer based in Washington, D.C.
The successful candidate
may have the option to work remotely. We aim to be as flexible and supportive
as possible in both the recruitment for and onboarding of this position.
Responsibilities:
Manage
the calendars for the Chief Operating Officer (COO) and Chief Financial Officer
(CFO) to promote the most effective use of their time;
Take
initiative to ensure effective time management and anticipate opportunities to
facilitate workflow;
Coordinate
domestic and international travel schedules, including all logistics and
appointments, of the COO and CFO;
Plan
and coordinate key internal and external meetings, including preparing agendas,
minutes, documents, reports, and presentations, and coordinating follow-up on
key actions;
Provide
administrative support for the execution of Audit and Risk Committee and the
Finance Committees meetings of the Board, including preparing for and taking
minutes at meetings, preparing meeting materials, responding to inquiries, and
conducting follow up to meetings;
Organize
and facilitate regular meetings of staff in the COO and CFO Offices;
Implement
and manage digital filing systems, document and content management systems, or
other databases as needed;
Gain
an overall understanding of strategies and objectives of the organization and
COO and CFO Offices;
Project
manage and coordinate key initiatives;
Coordinate
online information sharing and learning, including applicable resource pages on
HRW’s Intranet;
Respond
to internal requests for and support information sharing across operations
divisions and with program so that the DED/COO’s Office can effectively manage
the organization;
Support
communication with the Board of Directors;
Maintain
effective working relationships with staff across the organization, including
with relevant staff across the Operations Leadership Team;
Support
the recruitment of new staff and onboarding as needed;
Manage
sensitive and confidential interactions between key internal and external
individuals;
Process
the COO and CFOs expenses and other relevant expenses and invoices; assist with
tracking of the COO and CFO Office’s finances; and
Perform
other duties as required.
Qualifications:
Education:
A bachelor’s degree or equivalent work experience or training, preferably
in business administration, nonprofit management or a related field, is
required.
Experience:
A minimum of three (3) years of high-level administrative experience is
required, preferably providing administrative and project support to a senior
level executive in a global organization. Experience and/or interest in
international affairs and human rights is highly desirable.
Related Skills and
Knowledge:
Ability
to perform administrative tasks at the executive level and work independently
on self-directed projects are required.
Excellent
organizational, administrative, project management, and analytical skills are
required.
Excellent
written and oral communication skills in English are required; fluency in
another language is an asset.
Good
judgment, discretion, and the ability to maintain confidentiality are required.
Strong
computer skills, including Microsoft Excel, are required.
An
innovative and proactive approach to improving existing internal process and
structures is highly appreciated.
Excellent
interpersonal skills are required to interact diplomatically with high-level
individuals including Board members, donors, and other external contacts.
Ability
to function under pressure, prioritize competing demands with minimal
supervision and handle numerous tasks simultaneously and with accuracy are
required.
Demonstrated
ability to work successfully with a team of talented professionals in multiple
global locations is required.
How To Apply
Application Deadline:
October 29, 2023
