Administrative Assistant
PATH is a global nonprofit
dedicated to achieving health equity. With more than 40 years of experience
forging multisector partnerships and with expertise in science, economics,
technology, advocacy, and dozens of other specialties, PATH develops and scales
up innovative solutions to the world’s most pressing heath challenges.
The Administrative
Assistant II will provide administrative support to the Organization’s team,
ensuring smooth daily operations. The role involves managing office tasks,
organizing meetings and events, handling correspondence, and providing general
administrative support. You will be highly organized, have excellent
communication and interpersonal skills, and be able to handle multiple tasks
simultaneously.
Responsibilities
- organizing and managing the daily administrative operations
of the organization
- scheduling and coordinating meetings, appointments, and
events, both internal and external
- managing correspondence, emails, and phone calls, responding
to inquiries, forwarding messages and following up on requests
- maintaining accurate and up-to-date files and records, both
electronically and in hard copy
- creating and editing documents, presentations, and reports
using Microsoft Office Suite and other software programs
- data entry and maintaining databases, ensuring accuracy and
completeness of information
- Assisting with budget tracking, invoice processing, and other
financial tasks as required
- coordinating and facilitating travel arrangements for staff
members
- maintaining confidentiality and sensitivity when handling
sensitive or confidential information
Problem Solving
- The Administrative Assistant II will need to have strong
problem-solving skills and be able to identify and resolve issues
independently.
- They should be proactive and able to anticipate potential
issues before they arise, and they should have excellent judgment to
determine when to escalate issues to their supervisor or other team
members.
Independence of Action
- You will need to be able to work independently with minimal
supervision, taking initiative to prioritize and manage their workload
effectively.
- They should be able to handle confidential information and
sensitive situations with discretion and good judgment.
Knowledge & Skills
- You will have a solid understanding of administrative and
clerical procedures, including office management, record-keeping, and data
entry.
- You should be proficient in using Microsoft Office Suite and
other software programs, including spreadsheets and databases.
- You should have excellent communication skills, both written
and verbal, and be able to interact professionally with a wide range of
individuals, including staff members, donors, and external stakeholders.
Qualifications
- Experience in an administrative support role, preferably in a
healthcare or public health setting
- Proficiency in Microsoft Office Suite and other software
programs, including spreadsheets and databases
- Excellent organizational skills and attention to detail
- Strong communication and interpersonal skills
- Ability to prioritize and manage multiple tasks simultaneously
- Ability to work independently with minimal supervision
- Ability to maintain confidentiality and handle sensitive
information with discretion and good judgment
How To Apply
