Operations and Procurement Manager
PATH is a global nonprofit
dedicated to achieving health equity. With more than 40 years of experience
forging multisector partnerships and with expertise in science, economics,
technology, advocacy, and dozens of other specialties, PATH develops and scales
up innovative solutions to the world’s most pressing heath challenges.
The Operations and
Procurement Manager will be based in Nairobi and will report directly to the
Finance and Operations Director. The Operations and Procurement Manager will
provide operations and procurement support with the overall target to maintain
efficiency in program activities and ensuring full compliance with PATH
internal policies and procedures. The Operations and Procurement Manager will
also provide guidance, advice and support to ensure operations and procurement
processes are effective, efficient, and ethical and provide the best possible
value to PATH.
Key Responsibilities
Procurement/ Travel:
- Oversee cost effective acquisition of a wide range of goods
and services; responsible for country program compliance with PATH and
donor policies and specifically procurement, travel, conflict of interest
and ethics.
- Develop and maintain a procurement planning and analysis processes
for the timely acquisition of goods, coordinate with global procurement as
required and provide proactive, rigorous and logical methods to solve
procurement related challenges within Country.
- Lead procurement activities including competitive bidding,
supplier selection and justification, issuing purchase orders.
- Provide guidance to project teams on annual procurement
planning.
- Manage vendor relationships (including travel agents and
hotels); vet and screen new vendors; review annual supplier contracts.
- Proactively identify issues with day-to-day purchasing
processes and resolve and/or communicate the issues to management in a
timely manner, as needed;
- Lead the prequalification of suppliers and service providers
- Coordinate the update and sharing of procurement tracker for
the country program
- Oversee travel management for Kenya office. Coordinate
domestic travel and hotel arrangements related to program activities.
Ensure all travel requests are responded timely, efficiently and
arrangements are in compliance with PATH procedures
- Actively review and update procurement and travel
policies/procedures, no less than once annually.
Security/ Facilities/
Vehicles:
- Serve as Emergency Preparedness Coordinator for Nairobi
Office in coordination with the Global Security Officer.
- Oversee security systems and emergency response
equipment/supplies for the workplace, ensure staff stay informed of safety
policies and procedures.
- Manage Nairobi office facilities including utilities,
internet, new hire set up, office supplies and equipment,
housekeeping/pest control, improvements, repairs and renovations.
- Oversee the leases for Nairobi and sub-offices.
- Manage PATH Kenya’s fleet of vehicles including new
purchases, maintenance, fuel cards, licenses/permits, insurance/claims,
usage, and reporting.
- Update the asset/inventory register regularly
Perfomance Manager:
- Oversee duties and activities of Administrative Assistants
and Procurement Officer
- Facilitate individual team member success through
communication, coaching, mentoring and performance assessment.
Finance Administration:
- Participate in preparation of annual Facilities budget.
- Review monthly expenditure reports and recurrent
administrative expenses.
- Oversee offsite records archiving and retrieval processes.
Qualifications:
- Bachelor’s degree or minimum 7 years’ experience in Business
Administration/Management, Procurement or Finance.
- Strong problem solving and excellent decision making.
- Experience with ERP systems. Experience with Business World
ERP will be an added advantage.
- Experience working in an international NGO is desirable.
- Excellent skills in MS Office Suite (Excel, PowerPoint, Word,
Access).
- Experience managing and supervising a team.
- Work well under pressure and prioritize to meet deadlines.
- Ability to work independently with a high degree of
reliability, accuracy, and productivity.
- Strong oral and written communication skills; fluency in
English is required.
- Ability to maintain harmonious working relationships and
effectively address complex and sensitive administrative issues.
- Must have legal authorization to work in Kenya.
How To Apply
