Deputy Registrar (Examination) Job in Kenya

Deputy Registrar (Examination)

REF: PU/ADV/04/09/2023

This is a senior position in the University for this cadre. The appointee shall be expected to provide leadership to members in lower grades and support Registrars.

Academic Qualification

The candidate must have a Masters degree or its equivalent in any academic field


The interested candidates must have at least twenty (20) years of continuous university service or equivalent; three (3) of which must have served as Senior Assistant Registrar or comparable position with proven integrity, honesty, independence, innovativeness and compliance to deadlines
In addition the candidate should have experience in the following;

 Budgeting and procurement planning

 Financial Management

 Formulation of institutional policies, procedures and regulations

 Planning and execution of projects

Key Responsibilities
The Officer will perform the following duties and responsibilities

 Coordinate Senate activities, organize and implement e-attendance register, initiate the distribution of agendas on the net.

 Member of the Senate committee on the preparation of draft university statutes.

 Set up and oversee the functioning of the various senate committees.

 Align the examinations department with the strategic plan.

 Custodian of Certificates, Examination Results, Transcripts, Examination Papers etc.

 Examinations matters, setting of examinations, moderation, printing of examinations/the administration of examination, external examining in liaison with external examiners, examination time table etc.

 Liaise with the concerned persons to install automated security system e.g. biometric/card readers and access control security cameras etc. in examination offices and all large examinations rooms during the examinations.

 Transcripts and Document Validation

 Perform any other duties as may be assigned by the Deputy Vice Chancellor (Academic and Students Affairs) from time to time.

Applicants should possess the following:-

 Analytical skills

 Collaboration and Networking skills

 Communication skills

 Computer proficiency

 Interpersonal skills

 Leadership skills

 Managerial skills

 Organisational skills

 Report writing skills

 Resource mobilization skills

 Team building and team work skills

In addition, candidates should show evidence of active involvement in International/Continental/Regional /National/ Local/Community activities

Terms and conditions of service

The appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenya Labour laws.

How To Apply
Interested applicants should submit four (4) copies of their application accompanied by a detailed Curriculum Vitae, providing details of age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.

Applications and letters of recommendation from referees should be addressed to:
The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi

Candidates with foreign qualifications MUST submit a Certificate of Recognition from the

Commission of University Education (CUE).

Pwani University is an equal opportunity employer, female candidates and persons living with disability are encouraged to apply. The latter should attach their National Council for Persons with Disability (NCPWD) Certificate.

The deadline for submitting applications is Thursday 21st September 2023. Applications received later than this date will not be considered

Please Note that: Only shortlisted candidates will be contacted.