Assistant Office Administrator II// Secretary
REF: PU/ADV/06/09/2023
GRADE 5
This is an entry level to
this cadre and appointment shall be on such terms and conditions as may be
determined by the Council from time to time depending on age, citizenship or
any other reason as may be stipulated in the Kenyan Labour Laws.
Academic Qualification
Diploma
in Secretarial Studies/Business Administration/Business Management/Office
Management or equivalent qualification from a recognised institution;
Professional Qualifications
The candidate must provide
evidence in the following:
Business
English III/Communications II;
Certificate
course in supervisory skills/ development course or equivalent
Commerce
II
Office
Management III/Office Administration and Management III
Office
Practice II or Secretarial Duties II
Shorthand
III (100 w.p.m.)
Typewriting
III (minimum 50 w.p.m.) or Computerised Document Processing III
Experience
The candidate
must have at least one (1) year work experience in the relevant field.
In addition, the
candidate must have experience in handling the following:
Assisting
in Budgeting and procurement planning within a department.
Assisting
in Planning and execution of various activities in the department/Section.
Drafting
official correspondence as advised
Handling
telephone calls and appointments
Management
of office protocol
Managing
of e-office
Managing
office petty cash
Mentoring
and giving guidance of secretarial staff
Operating
office equipment
Records
and Documents Management
Security
of office records, documents and equipment
Skills
The candidate
should have experience and provide evidence in the following:
Communication
skills
Computer
proficiency skills
Interpersonal
skills
Organisational
skills
Team
work skills
Time
management skills
TERMS OF SERVICE
Benefits for the above
positions include a competitive basic salary, house allowance, medical cover
for staff and dependents, life Insurance, opportunities for further development
and training and other regular allowances as determined by SRC.
How To Apply
Interested applicants
should submit four (4) copies of their application accompanied by a detailed
Curriculum Vitae, providing details of age, marital status, academic and
professional qualifications, work experience, present post and salary, email
address, telephone, names and contacts of three referees who are knowledgeable
about the competence of the applicant, copies of relevant certificates and
testimonials.
Applications and letters
of recommendation from referees should be addressed to:
The Vice Chancellor
Pwani University
P. O Box 195-80108,
Kilifi
Candidates with foreign
qualifications MUST submit a Certificate of Recognition from the
Commission of University
Education (CUE).
Pwani University is an
equal opportunity employer, female candidates and persons living with
disability are encouraged to apply. The latter should attach their National
Council for Persons with Disability (NCPWD) Certificate.
The deadline for
submitting applications is Thursday
21st September 2023. Applications received later than this
date will not be considered
Please Note that: Only
shortlisted candidates will be contacted.
