Administrative Assistant Job in Kenya

 Job Title: Administrative Assistant

Hiring Organization: Management University of Africa
Location – Locality: Nairobi
Location – Region: Kenya
Job Type: Full Time
Date Posted: 11/25/2022

Administrative Assistant- Executive Capacity Development Programme , Mua.

Job Purpose

The Incumbent will report to the Executive Capacity Development Programmes Manager and will be responsible for the day-to-day operations of department.

Duties and responsibilities

  • To secure appointments for company presentations and marketing of ECDP courses.
  • To make presentations on ECDP courses on behalf/in the absence of the ECDP Director.
  • To follow up on trainings to secure participants.
  • To carry out media monitoring to identify opportunities for the department.
  • To ensure that ECDP department is registered on a timely basis with NITA and other relevant institutions.
  • To process prequalification documents in a timely manner.
  • To attend to ECDP clients correspondences and verbal queries accurately and promptly.
  • To ensure efficient flow of mail to and from the ECDP office.
  • To maintain a database and files for all ECDP clients and consultants.
  • To implement, maintain and update an office filing system that ensures easy retrieval and accessibility of documents.
  • To process ECDP consultants claims at the end of each assignment/training.
  • To assist in preparation of yearly procurement plan for the ECDP department.
  • To carry out Departmental requisitions when there is need.
  • To undertake word processing duties as requirements

Qualifications, Knowledge & Experience Required

  • Bachelor’s Degree in Social Sciences or Human Resource Management
  • Excellent Communication and interpersonal skills
  • Computer applications: – MS Word, Microsoft Access (Database), MS Power point, MS Excel (Spreadsheet)
  • One-year Relevant experience

How To Apply

Interested candidates who satisfy the requirements below should forward their applications accompanied by a detailed CV, email address, day time telephone contact, name and address of three referees. The applications should reach the undersigned not later than 29th September 2023. The Management University of Africa is an equal opportunity employer.
The Management University of Africa
P. O. Box 29677 – 00100, NAIROBI