Accounts Assistant
Gross Salary: Ksh 80,000 –
100,000,
Our client in Mombasa is
seeking to hire an Accounts Assistant who will be responsible for providing
support to the Finance Manager in the maintenance of accurate accounts, as per
approved policies and procedures.
Duties and responsibilities
- Support the Finance Manager in maintaining proper operational
controls
- Ensure that proper books of accounts of the Company are
maintained and ensure proper maintenance, storage, and security of
financial and accounting documents
- Prepare the monthly closure of accounts and ensure that
deadlines are met.
- Check and verify any expenditure before preparation of
payment vouchers, cheques, and remittance of payments
- Prepare payment vouchers, cheque books, and cash book records
as well as financial statements and entries to monthly accounts by
accounting regulations.
- Assist in preparing the annual Financial Statements following
IFRS and making statutory returns
- Assist in the preparation of monthly financial performance
analysis (growth and variance analysis against the budget).
- Manage fixed assets, operating expenses, payroll, and cash
with the assistance of the Accounts Assistant.
- Review monthly bank and balance sheet reconciliations and
ensure accounting discrepancies and irregularities are resolved promptly
- Check the Daily Banking Statements for reconciliations and
prepare the weekly USD cash flow balances.
- Support in the preparation and facilitate internal and
external audits, and ensure all audit findings are followed-up and
addressed promptly.
- Liaise with the Human Resources department for up-to-date
information on staff changes and employment records to effect accurate
salary payments within given deadlines.
- Participate in contract negotiations with suppliers and
contractors and follow up to ensure that contractual obligations are
fulfilled and are cost-effective in line with the approved guideline.
- Liaise with the Human Resources department for up-to-date
information on staff changes and employment records to effect accurate
salary payments within given deadlines.
- Participate in contract negotiations with suppliers and
contractors and follow up to ensure that contractual obligations are
fulfilled and are cost-effective in line with the approved guideline.
- Review and post petty cash and journals.
- Make payments of non-Trade payables and ensure receipts on
non-trade receivables.
- Process LPOs for the purchase of consumable items.
- Check the daily reconciliation of buyer payment records with
Electronic Bill Board figures.
- Check weekly payments (made on behalf of producers) to Tea
Warehouses.
- Update the weekly tea statistics figures based on the Mombasa
Tea Auction.
- Reconciliation of debtors and creditors weekly.
- Prepare debit and credit notes to stakeholders.
- Prepare accurate and timely monthly, quarterly, and annual
reports.
Key skills and qualifications
- A Bachelor’s Degree in Business Administration, Finance,
Accounting, or a related field from a recognized university.
- A minimum of two (2) years of experience in a similar field.
- Professional qualifications in CPA (2), ACCA, ACA, or any
other recognized professional accounting qualification.
- MUST have Tea industry experience preferably from a brokerage
firm.
- Knowledge in the Tea value chain is desirable and the role of
a broker.
- Strong business planning and implementation skills.
- Sound knowledge of financial operations and reporting.
- Analytical skills with attention to detail.
- Good communication, interpersonal and team skills.
- Ability to work under pressure.
- Proven problem-solving skills and knowledge of conflict
management.
- Excellent negotiation skills.
How To Apply
If you are up to the
challenge, possess the necessary qualification and experience; please send your
CV only quoting the job title on the email subject (Accounts Assistant) to jobs@corporatestaffing.co.ke before 22nd September 2023
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