Senior Assistant Office Administrator Job in Nairobi, Kenya

Senior Assistant Office Administrator

Job Requirements
For appointment to this grade, an officer must have: –

  • Served in the grade of Assistant Office Administrator I or Senior Office Administrative Assistant for a minimum period of three (3) years;
  • Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;


  • Business Education Single and Group Certificates (BES & GC) stage I, II, and III from the Kenya National Examinations Council in the following subjects; –
    • Shorthand III (110 w. p. m);
    • Typewriting III (50 w.p.m.)/Computerized Document Processing III;
    • Business English III/Communications II;
    • Office Practice II;
    • Commerce II;
    • Office Management III/Office Administration and Management III;
    • Secretarial Duties;
  • Diploma in Secretarial Studies from the Kenya National Examinations Council or any other government training institution or Diploma in Public Relations and Customer Care from a recognized institution.
  • Certificate in computer applications from a recognized institution; and
  • Shown merit and ability as reflected in work performance and results.

Job Description

Duties and responsibilities at this level will entail:

  • Taking oral dictation;
  •  Managing e-office;
  • Word and data processing;
  • Operating office equipment;
  • Maintain office diary, appointments and travel itineraries;
  • Attending to visitors/clients;
  • Handling telephone calls;
  • Coordinating schedules of meetings;
  • Ensuring security of office records, equipment and documents, including classified materials;
  • Maintaining an up to date filling system in the office;
  • Establishing and monitoring procedures for record keeping of correspondence and file movements;
  • Preparing responses to simple routing correspondence;
  • Managing office protocol and etiquette;
  • Ensuring security, integrity and confidentiality of data; and
  • Undertaking any other office administrative services duties that may be assigned.

Application Deadline: 27 July 2023.

How to Apply

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