Senior Assistant Office Administrator
Job Requirements
For appointment to this grade, an officer must have:
–
- Served in the grade of Assistant Office
Administrator I or Senior Office Administrative Assistant for a minimum
period of three (3) years;
- Bachelor’s Degree in Secretarial Studies
or Bachelor of Business and Office Management from a recognized
institution;
OR
- Business Education Single and Group
Certificates (BES & GC) stage I, II, and III from the Kenya National
Examinations Council in the following subjects; –
- Shorthand III (110
w. p. m);
- Typewriting III (50
w.p.m.)/Computerized Document Processing III;
- Business English
III/Communications II;
- Office Practice II;
- Commerce II;
- Office Management
III/Office Administration and Management III;
- Secretarial Duties;
- Diploma in Secretarial Studies from the
Kenya National Examinations Council or any other government training
institution or Diploma in Public Relations and Customer Care from a
recognized institution.
- Certificate in computer applications
from a recognized institution; and
- Shown merit and ability as reflected in
work performance and results.
Job Description
Duties and responsibilities at this level will entail:
- Taking oral dictation;
- Managing e-office;
- Word and data processing;
- Operating office equipment;
- Maintain office diary, appointments and
travel itineraries;
- Attending to visitors/clients;
- Handling telephone calls;
- Coordinating schedules of meetings;
- Ensuring security of office records,
equipment and documents, including classified materials;
- Maintaining an up to date filling system
in the office;
- Establishing and monitoring procedures
for record keeping of correspondence and file movements;
- Preparing responses to simple routing
correspondence;
- Managing office protocol and etiquette;
- Ensuring security, integrity and
confidentiality of data; and
- Undertaking any other office
administrative services duties that may be assigned.
Application Deadline: 27 July 2023.
How to Apply
