Project Manager
Job Description
This role is responsible for managing projects across
businesses and functions, to meet strategic business objectives. The role
incumbent is responsible for planning, executing and evaluating projects
according to predetermined methodologies, timelines and budgets. Typically
reporting into a Business Project Manager/ Program Manager, this role is
expected to recruit and manage project teams, ensuring quality control
throughout the project lifecycle. He/she will be expected to work on medium
complexity projects, typically projects with a single focus.
KEY
MEASURABLE GOALS
- Project Scoping and Initiation
- Projects Change request &
Change control.
- Project Delivery Planning &
Execution
- Business Requirements alignment
- Quality Management – Training,
UAT, Pentests, Solution Design Sessions and SITs
- Project Expense & Benefits
tracking and reporting.
- Project Risk, Opportunity &
Issue Management
- Stakeholder Engagement- Steerco
and Solution Delivery teams
- Project Governance and Resourcing
- Team effectiveness- Weekly Stand ups
and Feedback sessions
Key Responsibilities
Project
Scoping
- Understand the business
requirements/brief and objectives/benefits for a new project and based
thereon contract with the project stakeholders on parameters that define
the technical and business scope of the project.
- With the required background from
business case / requirements, document the project scope within the PID
Change
request & Change control
- Manage the change control process
by undertaking the following:
- Be aware of potential changes to
the baseline scope of the project that may require the initiation of the
change control process.
- Understand and communicate to
project stakeholders the impact (i.e., time / cost) of these changes to
the project.
- Initiate the change control
process and get necessary approvals.
- Re-baseline changes to project
schedule, plan, business case/benefits plan and costs
- Ensure change log is updated
Project
planning & execution
- Assist with / co-facilitate
initiation engagement and agreement with SME’s / business owners (project
stakeholders) surrounding business case translation into project
components, approach, key stakeholders etc.
- Establishes the target project
plan.
- Undertake required analysis to
formulate and sign-off the project schedule.
- Utilize the outcome from the
engagement session with Business owners / PM (project stakeholders) as
well as the project schedule to augment the PID.
- Monitor, control and manage the
execution of the project according to the plan.
- Facilitate project meetings and
undertake required reporting on project status and performance
Quality
Management
- Confirm and adhere to the quality
approach to achieving quality including quality standards, controls and
governances, processes and measures and build these into the project plan.
- Execute on quality components
through duration of the project. Correct and / or escalate non-compliance
to quality components timeously.
Project
Expense & Benefits Management
Undertake sound cost and benefits management and controls
of the project through:
- Sound cost estimation based on
effort estimation (project scoping).
- Refine cost options and engage
with PM / business owner (project stakeholders) to finalize the budget.
- Establish a baseline to control
the costs of the project throughout the project life cycle.
- Facilitate cost-benefit analysis
to determine ROI for project.
- Track benefit metrics as agreed
with PM / business owner.
- Update the project business case
with the changing scenarios and plans.
- Create a robust project budget.
- Manage budget and monitor
expenses and costs.
- Undertake forecasting and
reporting on projected project costs.
- Undertake monthly budget
reconciliations, corrections etc.
- Instill and drive practices,
culture and processes for cost saving and efficiency through the project
life cycle
Risk, Opportunity & Issue Management
- Undertake ongoing
identification, assessment and monitoring of all project risks /
opportunities / issues to determine their relevance and impact on the
project.
- Communicate and create awareness
of any relevant issues / risks / opportunity with the project team.
- Facilitate a process with
stakeholders to identify and plan sound risk mitigation and contingency
solutions.
- Communicate these to individuals
in accordance with the escalation process.
- Monitor and ensure implementation
of these plans.
- Monitor and drive these solutions
to ensure their effective implementation, and update project plans if
required.
Stakeholder
Engagement
- Develop a stakeholder management
plan that will effectively engage with key stakeholders / vendors relevant
to the project over the project life cycle.
- Execute the stakeholder management
plan by engaging, communicating, influencing commitment / alignment for
decisions and actions that will ensure project success.
- Manage competing demands from
stakeholders and negotiate conflicts to find workable solutions.
- Understand and ensure adherence
to all governance structures and approval protocols for project decisions.
- Plan and execute proper project
communication processes / management, largely within the project
structure, over the course of the project life cycle including
communication channels and methods that will be used to share the project
performance data, project progress.
- Ensure there is an appropriate
change management plan and process followed for the project.
Procurement
& contract management
- Understand the terms and
conditions of the vendor contract(s) being used on the project.
- Manage cost, quality, and
delivery of work, according to the contract terms over its duration.
- Ongoing vendor and contract
management (at an operational level) oversight for the duration of the
contract on the project.
- Address and escalate any issues
timeously.
Team
effectiveness
- Build and manage an effective
project team in terms of:
- Positive team culture, dynamics
and values, and team conflicts.
- Resource allocation, skills
identification and development
- Contracting, monitoring,
management and delivery of project tasks and outcomes
- Recognition, motivation and
support (wellness)
BANKWIDE AML KYC & CFT
RESPONSIBILITIES
- Communicating and reinforcing the
AML-CTF compliance culture established by the board.
- Implementing and enforcing the
board-approved AML, KYC & CFT policy within the Department, Unit or
Branch
IT RISK AND SECURITY
- Coordinate the closure /
remediation of all projects related Audit/ IT security issues
- Facilitate Implementing and
enforcing the board-approved IT policies.
Education
University Degree, 3 years Relevant Experience,
Accredited Project Management Certification e.g., PMP, Prince2, Agile
Methodologies
Knowledge and Skills
- Project management certification
e.g., Prince2, PMP, Agile Methodologies
- Project Management experience
with proven expertise in Agile methodologies, concepts, practices, and
standards.
- Experience leveraging software
development and team collaboration tools like MS projects, Smartsheet,
google spread sheets etc.
- Empathetic, collaborative,
service-oriented attitude of “customer first”.
- Experience managing technical
programs and projects for distributed teams across multiple locations and
countries is a plus.
- Must have strong communication
skills – role will be responsible for intra-team and inter-team
communication, as well as status reporting and risk event updates, so the
incumbent must have strong written and verbal English skills.
- Flexibility to respond to
changing requirements and juggle multiple responsibilities.
- Must be comfortable working both
as part of a team and independently – includes ability to set priorities
which accurately reflect the relative importance of job responsibilities
and follow through on assignments with minimal direction.
- This role requires high Emotional
Quotient (EQ), comfort in taking ownership, and the ability to understand
when escalation is needed.
- Proven ability to coach and
mentor others who are learning project management and Agile practices in a
replicable, scalable way.
- Knowledge and understanding of
Core Banking systems is an added advantage.
- Good data analytical skills, both
financial and non-financial Solution.
Experience
At least 3 years in implementing and managing projects of
which should have been in environments using Industry leading Core Banking
systems
Personal Attributes
- Innovative
- Team Player
- Tech Savvy
- A person of high integrity.
- Flexible to work during odd
hours.
- Self-starter with ability to go
an extra mile.
- Strong verbal and written
communication skills
How to Apply