Human Resources Assistant (6 Months)
Responsibilities
• Carries out on-boarding processes of selected
candidates, processes personnel action (PA), issues Letters of Appointment, and
conducts orientation training; monitors contract expiration dates and processes
requests and actions contract extension; conducts eligibility review of staff
for contract conversation.
• Processes temporary and permanent staff movements and related administrative
actions including those related to inter-agency agreements.
• Processes staff benefits and entitlements.
• Processes off boarding and related separation personnel actions.
• Reviews and prepares submission of documentation to the Pension fund relating
to enrollment, award for disability benefit.
• Advises staff on entitlements and benefits, processes them in the system.
• Maintains family status of staff members and administers respective
dependency entitlements.
• Reviews and approves time and attendance requests (maternity leave, paternity
leave, certifies sick leave, special leave without pay (SLWOP); Rest and
Recuperation (R&R) etc.
• Monitors implementation and compliance with existing regulations through
review of personnel actions processed in Enterprise Resource Planning (ERP),
monitors ECC reports and staffing tables for a variety of human resources
activities.
• Assists with the collection and analysis of data as well as preparation of
data presentations and reports for information sharing, responding to queries,
knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web
pages or brochures.
• Performs other relevant duties as required.
Competencies
PROFESSIONALISM: Ability to apply
knowledge of various United Nations administrative and human resources rules
and regulations in work situations. Ability to perform a broad range of
administrative/personnel actions, entitlements and benefits. Ability to
identify issues, apply good judgement and formulate opinions/recommendation and
conclusion. Demonstrates use of initiative and makes appropriate linkages in
work requirements and anticipates next steps. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes
clearly and effectively; listens to others, correctly interprets messages from
others and responds appropriately; asks questions to clarify and exhibits
interest in having two-way communication; tailors language, tone, style and
format to match audience; demonstrates openness in sharing information and
keeping people informed.
CLIENT ORIENTATION: Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; establishes and maintains productive partnerships
with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
keeps clients informed of progress or setbacks in projects; meets timeline for
delivery of products or services to client.
Education
High school diploma or equivalent is
required. Supplemental training and certification as ERP Human Resources (HR)
Partner, is desirable.
Passing the Global General Service
Test (GGST) is a prerequisite for recruitment consideration in the General
Services and related categories in the United Nations Secretariat. Successful
passing of the Administrative Support Assessment Test (ASAT) in English at the
United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA),
Economic and Social Commission for Eastern Asia (ESCWA), United Nations Office
at Geneva.
Work Experience
A minimum of seven (7) years of
progressively responsible experience in human resources management,
administrative services or related area is required. The minimum years of
relevant experience is reduced by two years for candidates who possess a first
level University degree.
Experience in the application of Rules
and Regulations in an international/NGO operational environment is required.
Experience in administering a broad
range of personnel actions, entitlements and benefits using Enterprise Resource
Planning (ERP) systems is desirable.
Experience of serving clients in the
area of staff administration of entitlements and benefits in the UN Common
system or similar organization is desirable.
Languages
English and French are the working languages of the
United Nations Secretariat. For this post advertised, fluency in oral and
written English is required. Knowledge of another official United Nations
language is desirable.
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