Job Title: RECORDS MANAGEMENT OFFICER I
Purpose of the job:
This position is responsible
for the effective implementation of accurate filing and retrieval system for
the Office of the Auditor-General’s records to facilitate effective and timely
decision making.
Duties and
Responsibilities
- Assist
in the formulation, implementation and review of records management
systems and processes;
- Seal
the Auditor-General’s Annual Reports;
- Receive,
sort, open and file correspondences;
- Distribute
and dispatch mail;
- Ensure
security of information and records in the registry;
- Ensure
security and safe keeping of archived records;
- Assist
in the training of internal users on records management systems and
processes to enhance efficiency;
- Assist
staff with requests to locate and retrieve documents that had been
archived in a safe and secure manner to promote confidentiality and
integrity;
- Guide
on files disposal.
Qualifications
- Kenya
Certificate of Secondary Education (KCSE) mean grade of C- (Minus) from
the Kenya National Examination Council or equivalent qualification from a
recognized institution;
- A
Diploma in any of the following: Records/Information Management,
Information/ Library Science, Human Resource Management, Business
Management, Accounting, Supply Chain Management or any other relevant and
related discipline;
- At
least 6 years’ working experience at the grade of Records Management
officer II or equivalent position;
- Proficiency
in Computer Applications.
Core Competences
- Creative/
Innovative – Develop
new and unique ways to improve operations within the Office to deliver
excellent, efficient and outstanding service/products to clients (e.g.
methods, processes, systems, policies etc.). Take initiative and start
activities.
- Ethical
– Understand
ethical behaviour and public-sector practices. Ensure that own behaviour
and behaviour towards others is consistent with these standards and aligns
with the values and ethical standards of the Office.
- Teamwork
– Work
cooperatively and effectively with others to set goals, resolve problems,
and make decisions that enhance effectiveness within OAG.
- Effective
Communication – Speak,
listen, and write in a clear, thorough, and efficient manner using
appropriate and effective communication tools and techniques. Speak
eloquently and engagingly in meetings, in one-on-one situations as well as
in small and large groups. Listen, be receptive to the counterpart and
adapt to the situation. Adjust the message to the recipient.
Grade : OAG 8
No Sought:4
Advert Re: 06/04/2023
Recruitment: April 2023 Recruitment
How to Apply
Closing Date: 5th May 2023
