Job Title: MANAGER – OFFICE SERVICES
Purpose of the job:
This position assists in
the management and coordination of the facilities and premises’ functions to
ensure efficient and effective operation of the Office of the Auditor-General’s
activities.
Duties and Responsibilities
- Implement
policies and procedures for facilities’ management to guide in the
delivery of service, to ensure achievement of Administration’s strategy;
- Participate
in the development of the Administration budget through the provision of
input on facilities management, to ensure efficient allocation of
resources for the seamless delivery of administration services;
- Ensure
compliance with various statutory provisions relating to Occupational
Health and Safety Act and minimize occupational risks;
- Conduct
business risk assessments relating to facilities’ management and recommend
appropriate measures, to ensure continuity for the institution;
- Coordinate
the day to day operational administrative functions to ensure efficiency
and effectiveness in service delivery;
- Coordinate
security management for the Office and review the security policies in
place to ensure safety of staff and premises;
- Coordinate
and control the maintenance of premises, equipment and furniture so as to
ensure efficiency in use of available resources for the office;
- Liaise
and coordinate with various departments within the institution to ensure
proactive provision of support services and obtain timely feedback on
areas requiring attention;
- Prepare
and submit reports on facilities’ management to the Management, to ensure
gaps in service delivery are identified and addressed in a timely manner;
- Manage
the assets of the Office through proper record keeping;
- Implement
the management of the asset register and coding of the institution’s
assets for inventory.
Qualifications
- Bachelor’s
degree in Business Management/Administration, Real Estate Management or
its recognized equivalent qualification from a recognized university;
- Post
graduate qualification in Property, Project management or a recognized
equivalent qualification from a recognized institution;
- Master’s
Degree in Business Administration, Social Sciences degree or equivalent
qualification from a recognized institution will be an added advantage;
- Senior
Management Course or its equivalent from a recognized institution will be
an added advantage;
- Proven
computer proficiency will be an added advantage;
- At
least 9 years’ relevant working experience from a reputable organization,
five of which must have been at a Senior Officer or equivalent and
comparable position;
Core Competences
- Creative/
Innovative – Develop
new and unique ways to improve operations within the Office to deliver
excellent, efficient and outstanding service/products to clients (e.g.
methods, processes, systems, policies etc.). Take initiative and start
activities.
- Ethical
– Understand
ethical behaviour and public-sector practices. Ensure that own behaviour
and behaviour towards others is consistent with these standards and aligns
with the values and ethical standards of the Office.
- Teamwork
– Work
cooperatively and effectively with others to set goals, resolve problems,
and make decisions that enhance effectiveness within OAG.
- Relationship
Building –
Establish and maintain positive working relationships with others, both
internally and externally ensuring the achievement of goals and objectives
of the Office.
- Coach
and Mentor –
Act as an advisor; share wisdom and professional expertise with others and
provide guidance to strengthen knowledge/skills of OAG professionals.
Support others to grow, develop and find personal fulfilment through their
work.
- Handle
Conflict –
Deal with disputes in a rational and balanced way through effective
communication, problem resolving abilities and good negotiating skills, to
restore the focus of the teams within the Office.
- Strategic
Communication –
Communicate openly and transparently to create a culture of caring and
belonging that engenders staff and stakeholder engagement. Strive to
reduce ambiguity and to simplify conversations, presentations and written
communication. Simplify the complex and clarify it for others so they can
achieve desired results.
- Asset
Management –
Knowledge of the process of cost-effectively deploying, operating,
maintaining, upgrading, and disposing assets within the office.
- Project
Management skills – Ability
to plan and co-ordinate a project from inception to completion, aimed at
meeting set requirements, timelines, costs and quality standards.
How to Apply
Closing Date: 5th May 2023