Job Title: MANAGER, FINANCE
Purpose of the job
This position is responsible for the preparation & review of
budgets and processing of payments. The incumbent will also be
responsible for timely and accurate preparation of quality management reports.
Duties and Responsibilities
- Provide information for budget justification at the National
Treasury, National Assembly and other stakeholders;
- Carry out periodic budget review for the purpose of
reallocation and preparation of supplementary budget;
- Review vouchers and supporting documents from
vendors to verify accuracy for payments;
- Reconcile payment vouchers and transactions
processed through internet banking;
- Update and maintain the weekly vote book status
report for the Office;
- Lead annual budgets and forecast processes by
coordinating inputs from across the office;
- Review and process approved imprest requests
presented by user departments;
- Prepare monthly management reports;
- Prepare regular cash flow analysis for the Office;
- Monitor the individual staff performance in line
with quality standards and timelines to ensure achievement of Directorate
objectives;
- Ensure adherence to the code of conduct by the staff
to maintain quality standards and integrity during their work;
- Coach and mentor staff members within the
Directorate to enhance work performance as set out in the appraisal
schemes.
Qualifications
- Bachelor’s degree in Business Administration,
Commerce, Accounting, Finance, Economics or its equivalent qualification
from a recognized university;
- Part II of the Certified Public Accountants (CPA-K)
qualification or its recognized and equivalent qualification;
- Master’s degree in any of the following: Commerce,
Accounting, Business Administration, Finance, Strategic Management or equivalent
qualification from a recognized institution will be an added advantage;
- Senior Management Course or its equivalent
qualification from a recognized institution will be an added advantage;
- Registered member of the Institute of Certified
Public Accountants of Kenya (ICPAK) or any other relevant professional
body of good standing;
- At least 9 years of practical experience in Finance
management preferably in a public organization, three (3) of which must
have been at the level of a Finance Officer or its equivalent and
comparable position.
Core Competencies
- Budget Management – Knowledge of the analysis,
organization and oversight of costs and expenditures by adhering to strict
internal protocols on expenditures to ensure a well- managed budget that
allows for continued smooth operations and growth within the Office.
Mobilizing and lobbing of resources for funds and review of the process.
- Expenditure – Knowledge of the
management, disbursement and consumption of funds and guarding against
unnecessary expenditure for the organization. Ensuring that the
appropriate laws, regulations and guidelines are followed.
- Financial Reporting – Knowledge of the process
of producing statements that disclose the Office’s financial status to the
DAG/AG, relevant stakeholders and the government.
- Public Sector Financial
Procedures and Policies –
Knowledge of relevant constitutional, statutory and administrative
requirements, ensuring financial efficiency and effectiveness, good
practice and high standards for the Office.
- Financial Management Systems – Knowledge of the
methodology and software that the office uses to oversee and govern its
income, expenses, and assets with the objective of service delivery and
ensuring sustainability.
- Conflict Management – Deal with disputes in a
rational, balanced and effective way through effective communication,
problem resolving abilities and good negotiating, conciliation and
mediation skills to restore the focus of the teams within the Office.
- Build Stakeholder Partnerships – Develop collaborative
networks and relationships. Understand client and stakeholder behaviour
and attitudes. Collaborate with stakeholders who share a similar sense of
purpose and similar values to make a difference in the Office environment.
Collaborate with stakeholders to create win-win situations.
- Strategic Communication – Communicate openly and
transparently to create a culture of caring and belonging that engenders
staff and stakeholder engagement. Strive to reduce ambiguity and to
simplify conversations, presentations and written communication. Simplify
the complex and clarify it for others so they can achieve desired results.
- Professional Ethics in the Public
Sector –
Demonstrate an in-depth understanding of the role of professional ethics and
values in organizational governance in the public sector, demonstrating
this, by supporting the integration of ethical principles into all aspects
of public sector financial and operational management.
Grade: OAG 5
No Sought: 1
Advert Ref03/04/2023
Recruitment: April 2023 Recruitment
How to Apply
Closing Date: 5th May 2023
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