Our client, a global leader in the Tea Industry within the region, is looking for an Assistant Procurement Manager to join their dynamic team based in Kenya.
Role Purpose: The Procurement Assistant Manager seeks to develop a
protocol that outlines how the company purchases goods and services, be the
custodian of all company policies relating to procurement to ensure that
purchasing is managed consistently throughout the organization, making it
easier to stay on budget and receive budget approval.
The Procurement Assistant
manager owns the strategy to find cost-effective deals and suppliers to ensure
sustainability.
Duties and Responsibilities
- Integrating global / regional sourcing strategies with
business and plant demands, balancing timing, and conflicting interests.
- Required breadth of knowledge of a large portfolio of raw and
packaging materials, suppliers, and ERP systems.
- Working in their country of responsibility with multiple
strategic Procurement teams each with a different culture and processes.
- Implement the Buying Procedure and Ways of Working.
- Maintains supplier relationships by resolving supplier issues
such as supplier payment overdue, responds to queries and requisitions for
samples and information.
- Evaluates, monitors, and communicates to supplier’s
performance on deliveries, material, or service rejection.
- Completes information request sheets such as volumes
forecasts for buying contracts, buying form for material forecasts through
the buying form to the finance team, provides explanations to price
variances.
- Arranges / facilitates supplier review meetings, quality
audits and safety evaluations and visits.
- Generates and provides reports on supplier spends quarterly,
risks on CCFOT (Customer Case Fill on Time) arise from supplier risks to
the regional compatibilities team monthly.
- Supports early Procurement involvement in category innovation
and supply chain projects (facing & integrating with the
Category/Geography, acting as the point of contact in brand / category /
SC teams) within Business Unit of responsibility.
- Understands and collects category program and needs (from
category development, brand development and supply chain) subsequently
discusses and agrees with Procurement Operations
- Manager of the procurement activities. Supports the Supply
Chain in Procurement issues related.
- Acts as Custodian of the business relationship with Supply
Material Managers in particular on innovation project management, customer
service, provides supplier splits.
- Ensures alignment between business needs and Supply Markets
capabilities.
- Enable communication (Project review - Information flow -
Target/goals & strategies)
- Supplier Collaboration & Innovation
- Represents Procurement in the category innovation projects
meetings (material cost, speed to market, complexity, and coherence with
strategy)
- Supports Zero Based Budgeting & Cost optimization
programs.
- Support the business in working capital management.
- Lead transformational digitization projects – smart sourcing,
cataloguing, reporting.
- Ensure supplier responsible sourcing & quality
compliance.
- Ensure 100% contract compliance.
- Support suppliers’ selection to be involved in projects.
- Influence Suppliers strategy to fulfil Category business
goals.
- Support material procurement in leveraging effectively
external relationships to support the innovation process.
- Supports the Competitor Analysis and Benchmarking to the
material network teams.
- Provide input to SC analysis on materials and suppliers
drawing on expertise of the Procurement teams facing various supply
markets.
- Directly leads or co-ordinates some Innovation projects
him/herself as needed.
- Supports implementation and operational execution of PI
Portfolio Procurement sourcing strategies and selected supply base into
the category / brand / R&D teams and prevents use of non-selected
suppliers.
- Supports supplier capacity planning and run strategy
development, communication of company requirements to suppliers and
expediting of orders [placed by material managers] as needed.
- Participation in the category / brand / R&D innovation projects,
cost savings teams as supply project manager and is the communication
conduit for e.g., ideas, new technology, material cost, availability,
risk, opportunity, supplier capital requirements etc. between the internal
procurement groups, business operating teams and supply base.
- Communicates output of Supplier Evaluation Program and
develops and follows up corrective action and review process with internal
customers, supplier relationship managers and suppliers.
- To ensure the satisfaction of company's internal customers
with the services provided by the procurement organization.
Support the periodic executive summary for the Team by consolidating and reporting various KPIs (e.g., ZBB, Payment Terms Tracker, Supplier Performance) - To handle diverse customers, suppliers, or operational issues
when they arise.
Qualification, Experience, Skills and Traits
- Bachelor’s Degree in Procurement, Supply Chain Management,
Logistics (or equivalent)
- 2 - 3 years’ experience in Procurement or Supply Management.
- CIPS &/or MBA will be an added advantage.
- A strong background in an operations environment.
- Knowledge of sourcing and procurement techniques and proven
skills in “reading the market”.
- Proven track record in negotiations, networking & good
knowledge of supplier management.
- Aptitude in decision-making and working with numbers,
collecting and analysis of data.
- In-depth knowledge of contracts, invoicing, and negotiation
terms.
- Superb communication, interpersonal and leadership skills.
- Problem solver with a strong analytical mindset.
- Outstanding organizational and time management skills.
- Excellent customer service skills.
- Negotiation aptitude.
To apply, submit your
application on our ATS at ats.flexi-personnel.com by 27th APRIL
2023 under the ASSISTANT PROCUREMENT MANAGER job posting.
All applicants are advised to
adhere to application guidelines for consideration.
Only shortlisted candidates
will be contacted.
NB: Flexi Personnel does not
charge candidates for job placement.
