Senior Office Administrator Job in Kenya

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Senior Office Administrator Job in Kenya

SENIOR OFFICE ADMINISTRATOR (1 POST) – GRADE E5

An Officer at this level may be deployed to work in either Director General’s Office or a Director’s office.

Duties and Responsibilities

Duties and Responsibilities at this level will include but not limited to:

  • Using e-office to research and word and data processing;
  • Operating office equipment;
  • Ensuring security of office equipment, documents and records;
  • Ensuring security, integrity and confidentiality of information and data;
  • Attending to visitors and clients;
  • Taking oral dictation;
  • Handling telephone calls and appointments;
  • Handling customer inquiries and complains;
  • Coordinating schedules of meetings and appointments;
  • Coordinating travel arrangements;
  • Maintaining an up to date filing system in the office;
  • Supervision of office cleanliness;
  • Preparing responses to routine correspondences;
  • Maintaining office protocol and etiquette;

  • Guiding and supervising junior officers working under him/her.

Requirements for appointment

For appointment to this position, a candidate must have:

  • Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English Language or its equivalent qualification from a recognised institution.
  • Diploma/ Higher Diploma in Secretarial Studies from the Kenya National Examination Council.

OR

Business Education single and group certificates (BES & GC) from the Kenya National Examination Council; –

  • Shorthand III (Minimum 120 w.p.m)
  • Typewriting III (50w.p.m)/Computerized Document Processing III
  • Office Management III/Office Administration & Management III
  • Business English III/ Communications II
  • Commerce II
  • Office Practice II
  • Secretarial Duties II

OR

Bachelor’s degree in Social Sciences plus a diploma in secretarial studies from a recognized institution.

OR

Bachelor’s Degree in any of the following disciplines: Secretarial Studies, Office Management, Business and Office Management or any other relevant degree from a recognised institution.

  • Master’s Degree in Business Administration/Business Management or any other relevant field from a recognized institution
  • Ten (10) years relevant working experience in public service or private sector.
  • Certificate in Secretarial Management Course lasting not less than four (4) weeks from the Kenya School of Government or any other government training institution.
  • Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized institution.
  • Certificate in Computer applications from a recognized institution.
  • Shown merit and ability as reflected in work performance and results.
  • Demonstrated professional competence in management of a high level office and administrative services.
  • Fulfilled the requirement of chapter six of the constitution

Terms of service

All the above positions are on permanent and pensionable terms of service except for the position of Corporation Secretary/Director Legal Services – Grade E2, which is on a three (3) years renewable contract.

How to apply

Interested and eligible candidates are required to visit the NEMA website        (www.nema.go.ke)>> Careers / Vacancies, for the full job descriptions and specifications.

Candidates should:

  1. Download and complete the Bio-data Job Application Form which is available online from our website (nema.go.ke) >>Quick Links>>Downloads.
  2. Submit an application letter attaching the following:
  3. Completed Bio-data Job Application Form. DOWNLOAD
  4. CV with full details of education and professional qualifications indicating names and contacts of three referees.
  5. Copies of academic certificates and transcripts, professional certifications and testimonials.

How to submit

Email Applications

Email applications to be sent to recruitment.dgnema@nema.go.ke 

 Hand delivered and posted applications

Hand delivered or posted applications, as appropriate, should be submitted in a sealed envelope marked to;

      

The Director General

National Environment Management Authority

1st Floor, NEMA Headquarters

Popo Road, Off Mombasa Road

P.O. Box 67839 – 00200

NAIROBI

The reference number of the job applied for should be clearly indicated on the envelope and application letter.

All applications should be received by 5 p.m. on 21st March, 2023

NB:

Successful candidates will be expected to fulfill the requirements of chapter 6 of the Constitution of Kenya 2010. 

NEMA is an equal opportunity employer committed to diversity and gender equality.   Any form of Canvasing by any candidate will lead to automatic disqualification.

Only shortlisted candidates will be contacted.

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